Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Annual General Meeting, 19 November 2008
Internet Society of Australia A Chapter of the Internet Society ABN 36 076 406 801 Minutes of Annual General Meeting, 2008 The Annual General Meeting of the Internet Society of Australia was held on Wednesday 19 November 2008 at the Marque Hotel, 102 Northbourne Avenue, Canberra, ACT. The meeting commenced at 8:02am. 1. Welcome Mr Tony Hill was Chair. He welcomed members attending and on teleconference, and listed the items on the agenda. He noted that the Annual Reports and Accounts are available on the Society's web pages at: http://www.isoc-au.org.au/AGM2008/FinancialReport2007-08.pdf (130 Kb). No apologies have been received from members. 2. Notice of Meeting Motion: "That the notice of the Annual General Meeting 2008 be taken as read." MOVED Cheryl Langdon-Orr SECONDED Paul Brooks. PASSED. 3. Quorum A quorum for the meeting was established with 11 people present in person, 4 by teleconference and 12 applicable valid proxies (of 12 received), for which proxy forms were open for inspection. Motion: "That the 12 proxies be accepted at the AGM." MOVED George Fong, SECONDED Narelle Clark. PASSED. 4. Executive Director's Report The Executive Director, Ms Holly Raiche, presented her report for the year and was thanked for her excellent work on behalf of ISOC-AU. "EXECUTIVE DIRECTOR'S REPORT 2008 MEETINGS AND EVENTS The IPv6 Summit in November was a success, with important international and Australian speakers. Apart from ISOC-AU, the hosting organisations were ADIESA, AiG and auDA. The Summit was endorsed by the IPv6 Forum, the IPv6 Forum Downunder, ISOC, ACS, AIIA and the Communications Alliance, and received significant support from gold sponsor Cisco, silver sponsor Juniper Networks, and bronze sponsors IPv6 Now, NTT Communications, Vocus, Internode and Polycom. This year ISOC-AU, together with Google, hosted an informal meeting with Per Blixt, Head of the Unit for new networking paradigms and experimental facilities (General Directorate Information Society) at the European Commission in Brussels. ISOC, together with Google and the Sydney Linus Users Group, also hosted a reception to celebrate Document Freedom Day, with speakers including Senator Kate Lundy and Executive Director of the Cyberspace Law and Policy Centre, Davie Vaile. ISOC-AU, together with our lawyers, Maddocks, later hosted a reception for Fred Baker, Internet guru and now member of the Board of Trustees of the Internet Society. Finally, ISOC-AU held a dinner for Rajnesh Singh, Chairman Pacific Islands Chapter, Internet Society and ISOC's Regional Manager for South and Southeast Asia. DIRECTORS' ACTIVITIES The Directors held two face-to-face strategy meetings this year - the first in May and the second in August. The meetings reviewed progress against Strategic Plan Goals, including ISOC-AU relationships both internationally (with ISOC and ISOC Chapters particularly) and nationally, input into relevant national and international policy debates, increasing awareness of ISOC-AU and strengthening our funding base. Progress on achieving the goals is reviewed at each Board meeting. Directors have attended numerous meetings during the year both internationally and nationally. Internationally, Directors participated in the OECD meeting on the Internet Economy in Seoul in June, the ICANN meetings in Paris and Cairo, the PacINET meeting in the Cook Islands and meetings of APRALO and ALAC. Nationally, Directors met with the Minister of Broadband, Communications and the Digital Economy (DBCDE), and the Secretary of DBCDE, attended meetings convened by the DBCDE on the Digital Economy, the Consumers' Telecommunications Network, the Telstra Consumer Consultative Council, the Communications Alliance Consumer Council, the au Domain Administration Board, au Community Domains, the National ICT Industry Alliance, and the Office of the Privacy Commissioner. A Director and the Executive Director attended meetings on the formation of a new peak communications consumer organisation, ACCAN (Australian Communications Consumer Action Network) and the ED is a member of the ACCAN board. DBCDE FUNDED ACTIVITIES ISOC-AU received DBCDE funding under the Telecommunications Consumer Consultations Meetings (TCCM) grants. The first of three meetings, a conference 'Cyber-Savvy', was held in Sydney in March and included speakers and discussion on e-security: policies being undertaken by DBCDE and ACMA for consumer education and protection, and the effectiveness (or otherwise) of forms of Internet content filtering. The next TCCM meeting was held in Ballarat in May, and focused both on the broadband services available in the area and how participants made use of Internet services. The third TCCM meeting was held in Fremantle in October, focussing again on the accessibility, quality and affordability of broadband to the computer and Internet user meeting participants, and how they used services available to them. SUBMISSIONS ISCO-AU made two submissions to auDA on its draft Strategic Plan and on Competition Policy, submissions on the National Broadband Network (NBN) including a submission to the DBCDE Expert Task Force and to the Senate Select Committee on the NBN (and appeared before the Senate Committee talking to the submission), a submission on the IIA Content Code, submissions to ICANN on Domain Tasting and the Joint Project Agreement with the US NTIA, and one to ALAC on Domain Name Expiry. ISOC-AU also participated in ISOC discussions on its consultative processes, as part of ISOC's Sphere project, and contributes regularly to the ISOC Chapter news. SPONSORS AND SUPPORTERS Our Platinum sponsor Cisco has very generously continued its support for the next year. Google has also very generously joined ISOC-AU as a Silver sponsor. Our Enterprise and Foundation members are also valued supporters of ISOC-AU and we particularly welcome two new Enterprise members, Juniper Networks and CSIRO ICT. We also very much appreciate the important in-kind support from Maddocks, Optus, and PPS. ADMINISTRATION The Directors would like to formally record their gratitude for the work of the Honorary President Tony Hill, the Honorary Secretary Kevin Karp and the Honorary Treasurer Cheryl Langdon-Orr." 5. Resolution: Executive Director's Report Motion: "that the Executive Director's Report be taken as read." MOVED Narelle Clark, SECONDED Cheryl Langdon-Orr. PASSED. 6. Resolution: Adoption of Accounts Tabled: Audited Financial Reports 2008. Observation 1: The Treasurer commented for the attendees on how pleased and delighted she has been working with the new auditor. In particular it was noted that the ability to swap electronic versions of our account data has considerably simplified procedures. Observation 2: The Treasurer clarified that interest income earned during 2007 financial year was not present in the 2008 accounts as no ITOL fund s had been present in the latter year. There were no questions from the floor. Motion: "that the profit and loss accounts, the balance sheet, the report of the directors and the auditor's of the Society be received." MOVED Cheryl Langdon-Orr, SECONDED Holly Raiche. PASSED. 7. Resignation and Election of Directors Narelle Clark, Tony Hill, Cheryl Langdon-Orr, Andrew McRae, and Jeremy Malcolm. There were 6 vacancies and 5 nominations: Narelle Clark, Robert Gregory, Tony Hill, Cheryl Langdon-Orr, and Andrew McRae. Pursuant to Article 48.2 of the constitution of the Society, the number of candidates for election as directors is less than the number of vacancies on the Board, a ballot was not held for election of the candidates. Motion: "That Narelle Clark, Robert Gregory, Tony Hill, Cheryl Langdon-Orr, and Andrew McRae. be appointed as directors." MOVED Paul Brooks, SECONDED Michael Biber. PASSED. 8.Other Business Motion: "That the minutes of the previous Annual General Meeting 2007 be approved." MOVED Holly Raiche, SECONDED Cheryl Langdon-Orr. PASSED. Motion: "That the minutes of the Extraordinary General Meeting of 16 January, 2008 be approved." MOVED Holly Raiche, SECONDED Cheryl Langdon-Orr. PASSED. The meeting closed at 8:16am. Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU