Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Annual General Meeting, 3 December 2007
The Annual General Meeting of the Internet Society of Australia was held on Monday 3 December 2007 at the offices of Google Australia, Level 18, Darling Park, 201 Sussex Street, NSW. The meeting commenced at 5:45pm. 1. Welcome Mr Tony Hill was Chair and welcomed members attending and on teleconference, and listed the items on the agenda. He noted that audited accounts have not been received from the auditor. Apologies were received from members Greg Adamson, Phillip Roberts, and Jeremy Malcolm. 2. Notice of Meeting Motion: "That the notice of the Annual General Meeting 2007 be taken as read." MOVED Kevin Karp SECONDED Gerry White. PASSED. 3. Quorum A quorum for the meeting was established with 10 people present in person, 2 by teleconference and 6 applicable valid proxies (of 6 received), for which proxy forms were open for inspection. Motion: "That the 6 proxies be accepted at the AGM." MOVED Holly Raiche, SECONDED Narelle Clark. PASSED. 4. Motion: EGM for Adoption of Accounts Treasurer, Cheryl Langdon-Orr introduced a new motion regarding the financial reports. Motion: "That an EGM be called, to be held at 5:30 on Wed 16th January, 2008 at Maddocks Lawyers 140 William Street Melbourne, 3000. For the purpose of the ISOC-AU Members review and consideration of the 'Audited Financial Returns and 2007 Annual Report of the Society'. Further that the Notice of Motion, regarding this matter, be forwarded to the IAMEMS Announce list as soon as possible after these documents are made available to the Directors of ISOC-AU and that this notice will include a link to the website location of these finalized documents to allow for easy review. This Notice of Meeting will include a new proxy form and details of dial in and remote participation opportunities at this meeting." MOVED by CLO, SECONDED Gordon Frend. PASSED. 5. Resignation and Election of Directors Gunela Astbrink, Kevin Karp, Cheryl Langdon-Orr, Jerry Leeson, Jeremy Malcolm, and Andrew McRae retired. There were 7 vacancies and 4 nominations: Gunela Astbrink, Paul Brooks, Kevin Karp, and Jerry Leeson. Pursuant to Article 48.2 of the constitution of the Society, the number of candidates for election as directors is less than the number of vacancies on the Board, a ballot was not held for election of the candidates. Motion: "That Gunela Astbrink, Paul Brooks, Kevin Karp and Jerry Leeson be appointed as directors." MOVED Andrew McRae, SECONDED Cheryl Langdon-Orr. PASSED. 6. Resolution: Change of Auditors Motion: "To resolve to appoint Ken Wright as auditor, subject to ASIC's approval of the resignation of Chris Booker as auditor." It was noted that ASIC's consent was received on 20th November 2007. MOVED Cheryl Langdon-Orr, SECONDED Holly Raiche. PASSED. 7. Executive Director's Report The Executive Director, Ms Holly Raiche, presented her report for the year and was thanked for her work on behalf of ISOC-AU. "EXECUTIVE DIRECTOR'S REPORT 2006/7 The past decaqde has seen the growth of ISOC-AU from its beginning as simply members on a mailing list to the known and respected ISOC Chapter it is today. The decade has also seen the growth of the Internet from the fledgling communications system of network engineers, systems administrators and computer scientists to the essential, global communications service of today. The next decade for ISOC-AU promises to be an equally challenging one. There are the obvious challenges such as dealing with the depletion of IPv4 addresses. And as the Internet becomes a ubiquitous form of communications, the issues of the hamrful or illegal use of the Internet must also be addressed. For ISOC-AU, and indeed the wider Internet community, the challenge will be to ensure that the Internet remains open, user focussed, and accessible to everyone. MEETINGS AND EVENTS The IPv6 Summit in November was a major success, with important international and Australian speakers, and over 120 people in attendance. Apart from ISOC-AU, the hosting organisations were AEEMA and auDA. The Summit was endorsed by the IPv6 Forum, the IPv6 Forum Downunder, ISOC, ACS and NICTIA, and received significant support from gold sponsors Cisco and Smart Internet Technology CRC, Silver Sponsors ACT Government Business & Industry Development and Blue Coat, and Bronze sponsors Hexago, IPv6Now and Nominum. An Asia Pacific IPv6 Task Force meeting was held in Canberra in November to coincide with the Summit meeting. At the conclusion of the Task Force meeting, ISOC-AU and the Taiwan Network Information Centre (TWNIC) signed a Memorandum of Understanding for cooperative activities on the evolution to IPv6. DIRECTORS' ACTIVITIES The Directors held a face to face Strategy Meeting in Sydney in May in which they developed a Strategic Plan with agreed goals for one, two and five years. The goals address relationships both internationally (with ISOC and ISOC Chapters particularly) and nationally, input into relevant national and international policy debates, increasing awareness of ISOC-AU and strengthening our funding base. Progress on achieving the goals is reviewed at each Board meeting. Directors have attended numerous meetings during the year including the Consumers' Telecommunications Network, the Telstra Consumer Consultative Council, the Communications Alliance Consumer Council, auDA Names Policy Panel, au Domain Administration Board, au Community Domains, IEEE, Australian Services Roundtable, the National ICT Industry Alliance, the Privacy and Trust Partnership Trust, APRICOT, Taiwan IPv6 Summit, IPv6 Forum in India, Pacific IPv6 Summit, APRALO, ALAC and PacINET. DCITA FUNDED ACTIVITIES ISOC-AU, in conjunction with auDA, AEEMA, ADIESA and BuildersNet, received significant funding from DCITA, under the Internet Technology On-Line project (ITOL), for the IPv6 for e-Business Project. The project mapped the state of readiness for IPv6 in Australia, developed enabling tools including business case scenarios, a Return on Investment Evaluator and Transition checklists, and develped a prototype of an IPv6 easy access device. The project also raisied awareness of IPv6, particularly through workshops held in six capital cities and Ballarat. ISOC-AU also received DCITA funding under the Telecommunications Consumer Consultations Meetings (TCCM) grants. Two of the TCCM meetings were held on IPv6 including one with delegates to the IPv6 Summit in 2006, and one to brief members of the Communications Alliance Consumer Council in August 2007. The theme of the third TCCM meeting was on accessibillity and usability as we move to next generation (IP based) networks. SUBMISSIONS ISCO-AU made two submissions to auDA for its Review of Domain Names policy, two submissions on the Terms of Reference for the Expert Taskforce on Broadband, a submission to the DCITA Review of the Universal Service Obligation and a submission to ACMA on the Restricted Access Devices Declaration. ISOC-AU also participated in the ISOC discussion on the OECD 'Future of the Internet Economy' meeting to be held in June 2008, and on the ALAC Generic Names Supporting Organisations' Recommendations for the Introduction of new generic top level domains. SPONSORS AND SUPPORTERS Our Platinum sponsor Cisco has very generously continued its support for the next year. Google has also very generously joined ISOC-AU as a Silver sponsor. Our Enterprise and Foundation members are also valued supporters of ISOC-AU. We also very much appreciate the important in-kind support from Maddocks, Optus, and Connect Internet Solutions. ADMINISTRATION The Directors would like to formally record their gratitude for the work of the Honorary President Tony Hill, the Honorary Secretary Kevin Karp and the Honorary Treasurer Cheryl Langdon-Orr." 8. Resolution: Executive Director's Report Motion: "that the Executive Director's Report be taken as read." MOVED Gordon Frend, SECONDED Narelle Clark. PASSED 9. Other Business Motion: "That the minutes of the previous Annual General Meeting 2006 be approved." MOVED Narelle Clark, SECONDED Kevin Karp. PASSED. The meeting closed at 6:25pm. Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU