Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801
Minutes of Directors' Meeting 09 December 2002
The meeting started at 5:45pm ADST on Monday 9 December, 2002 and took place by way of teleconference in accordance with the Articles of Association of the Society. Tony Hill chaired the meeting. 1. Attendance Attendance: Gunela Astbrink, Narelle Clark, Anne Greiner, Tony Hill, Kate Lance, Cheryl Langdon-Orr, Andrew McRae, Jeremy Malcolm, Craig Ng, Galen Townson, Gerry White. Apologies: Ross Kelso. Absent: George Fong. 2. Executive Elections Kate Lance took the chair. All Executive positions on the Board declared vacant. Nominations were made at the meeting as per articles. President: Tony Hill (accepted), nominated by Gerry White, seconded by Anne Greiner. No other nominations, declared elected. Vice President: Andrew McRae & Gerry White nominated but both declined. Narelle Clark (accepted), nominated by Cheryl Langdon-Orr, seconded by Tony Hill. Declared elected. Hon Treasurer: Cheryl Langdon-Orr (accepted), nominated by Anne Greiner, seconded by Galen Townson. Declared elected. Hon Secretary: Anne Greiner (accepted), nominated by Gunela Astbrink, seconded by Tony Hill. Declared elected. Kate Lance handed back meeting to Tony Hill. 3. Minutes of Previous Meeting No changes required to those circulated. Proposal to accept the draft minutes for September as a true and correct record moved Gunela Astbrink, seconded Anne Greiner - Carried. 4. Actions Arising from the Minutes Kate: - put DCITA acknowledgements on Website, and sponsored activities as appropriate - done. - Follow up on the renewals particularly Org Membership - done. - Set up new Spam page as soon as possible - not yet done. Anne: Put our cash reserve into a term interest account: Paperwork is received but amounts specified need to be set - hand over to new Treasurer. Check we are not on an Integrated Client Account with the ATO: No we are not, letter of confirmation pending. Action Tony: Pay ATUG dues so we can follow up with reciprocal arrangements. Invoice still to be sent. Action Tony, Jeremy, and Galen: start a dialogue with ACA re Wireless Broadband: as appropriate. Action Galen: Synopsis on Wireless Broadband: To be sent via email as a basis for a future discussion paper. Action Andrew McRae: to chase down possible Cisco sponsorship and contact details: pending but Tony Hill has made some contact, they will liase online. 5. Reports 5.1 Executive Director's Report Table the one used for AGM. 5.2 Financial Reports Bookkeeper has provided statements but these are yet to be emailed, transition to new bookkeeper, (who has done interim work) follow up by Cheryl Langdon-Orr, during handover from Anne Greiner, with Tony Hill and Kate Lance, second signature of Narelle Clark to be added with Cheryl Langdon-Orr's to accounts so that cheques can be managed from Sydney. Funds from DCITA account to meet last month's resolution still needs to be regularly accessed. 6. Membership Issues (5 min) - Tightening of the process of new members (paper vs. online) to list. - Youth focus from AGM, use the associate membership class: Craig Ng action. - Tony to speak INSPIRE Foundation and we will pursue synergy, Tony to report. 7. Resolutions on Notice None 8. Discussion - AGM - welcome to Craig - Designing the Future FORUM was excellent, accounts details in next report. BIG thanks to Maddocks, vote of thanks proposed by Narelle Clark, seconded Cheryl Langdon-Orr, Craig Ng to pass this on to Maddocks. Presentations to go on web page, Kate action. - Townsville meeting reported to members list. To go on web page, action Kate. - Perth meeting: 3rd week of January 18 - 26th, Jeremy and Kate to liase with setting up interested telecom consumers for an informal meeting. - ACIF meeting: Letter of understanding has been signed and circulated. We look forward to working together. A new mailing list is being set up and ISOC-AU will be on this. Also the Feb 2003 Any to Any Text communication forum by ASIC has invited us to be a part of it. - Spam, BAG, Wireless Broadband Galen will prepare briefing paper (held off from last meeting) to incorporate recently released papers and reports. Jeremy SPAM report final time has past but not yet released. 9. Any Other Business Sponsorships: Discussions with Comindico have gone well, newest sponsor. Kate to put info on web page when invoiced. Tony to follow up with NSW Gov't IT section. Sydney Meeting: Tony to do Dec 17th Telecom consumer forum at Cisco rooms, with dinner to follow. ASIC paperwork: Consent to Act docs to Craig Ng, Financial returns have been processed. The online access for ASIC will be done by Craig Ng as Maddocks is a lodging agent for ASIC to include. Kate will confirm all details with them tomorrow: Change off address for Galen Consent to act from Craig Anne as Hon. Sec to replace Gunela Kate action: Schedule of meetings for next 12 months 10. Next Meeting Meeting closed 7:14 pm. Next meeting Monday 27th January, amended to 29th due to fires etc. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU