Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 23 November 2009
The meeting commenced at 5:45 pm AEDT on 23 November 2009 and took place by way of teleconference in accordance with the Articles of Association of the Society. Welcome Attendance: Paul Brooks, Narelle Clark, Robert Gregory, Tony Hill, Ross Kelso, Cheryl Langdon-Orr, Jerry Leeson, Holly Raiche, Gerry White Apologies: Gunela Astbrink, Kevin Karp, Andrew McRae The meeting was convened to consider The Financial Reports for the year ended 30 June 2009, as circulated to Directors. Motion 1: Moved by TH, seconded by RG. In the opinion of the Directors of the Internet Society of Australia, at the date of this statement, there are reasonable grounds to believe that the company will be able to pay its debts as and when they become due and payable. Motion carried. Motion 2: Discussion The meeting considered whether, in light of Cisco's decision not to provide sponsorship of $33,000 this year, whether the Directors' Report section of the Financial Report, under the heading "Events Subsequent to Balance Date', should be amended to note the loss of Cisco sponsorship. It was noted that the auditor, at the time of preparing the reports, was aware of the loss of that sponsorship. The meeting agreed that the Executive Director should seek advice from the auditor on whether mention of the loss of Cisco sponsorship should be included in Report and report back to the Board. The meeting agreed that what can be passed at this meeting is acceptance of the Financial Report, subject to the auditor's advice. If the auditor does not believe an amendment is necessary, the Financial Reports will be accepted. If the auditor does believe that the loss of Cisco sponsorship should be mentioned, Directors can agree to an appropriately amended Directors' Report electronically or, if Directors wish, by teleconference. Motion 2: It was moved by RG, seconded by PB that Motion 2, as circulated, be amended, by adding the following to the front of the Motion: Subject to the confirmation of the auditor that the loss of the Cisco sponsorship does not require disclosure as an 'event subsequent to the balance date', .... Motion carried. The Motion, as amended, was moved by RG and seconded by NC and now reads: Subject to the confirmation of the auditor that the loss of the Cisco sponsorship does not require disclosure as an 'event subsequent to the balance date', in the opinion of the Directors of the Internet Society of Australia, the financial statements, as provided, are drawn up in accordance with The Corporations Law including Sections 296 and 297. Motion carried. Management of finances: The meeting agreed that, shortly after the ISOC-AU AGM, the Executive meet with the Executive Director to discuss management of the Society's accounts and financial processes. The Executive Director to arrange an Executive face-to-face meeting shortly after the AGM. Next meetings * Annual General Meeting - 8.00am on Wednesday 9 December at the site of the IPv6 Summit * ISOC-AU Directors meeting - Monday 21 December at 5.45pm. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU