Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting 10 November 2003

The meeting started at 5:45pm AEST on 10 November 2003 and took place by
way of teleconference in accordance with the Articles of Association of
the Society.

1. Attendance (4 min)

Attendance: Gunela Astbrink, Narelle Clark, Anne Greiner, Ross Kelso,
Tony Hill, Andrew McRae, Jeremy Malcolm, Cheryl Langdon-Orr.
Apologies: Kate Lance, Ewan Brown.
Absent: George Fong, Craig Ng, Gerry White.

2. Minutes of Previous Meeting (1 min)

Draft financial numbers to be corrected and incorporating changes.
Moved Cheryl, Seconded Anne.  Carried.

3. Actions Arising from the Minutes (5 min)

Cheryl
*  Reciprocal membership with Australian Services Roundtable
   organised.  - complete
*  Membership processing and invoices has been done. - unpaid invoices
   sent with AGM advice including 2002 expired memberships.
*  Relationship with IBM - still pending

George
Marsha Thomson, Minister for Small Business and ICT, Victoria, thanked
for speaking at previous meeting.

Craig:
Assist Cheryl to send out AGM notices - not necessary.

Tony
TCCC nomination sent by due date.
Discussions with Anne - done.

4. Reports (15 min)
   4.1 Executive Director's Report - held over
   4.2 Financial Reports
*  current bank balances:
     o  receivables are high due to membership invoices
     o  term deposit
     o  current account
     o  DCITA account
     o  further deposits to be banked
*  Bendigo bank accounts available online at any time to all directors
*  Detailed balance sheet, profit and loss to be circulated quarterly,
   to be stored as file in directors' area as permanent archive, email
   notifications of posting
Action Item: Cheryl & Kate to action
*  Financial reports to end of month previous to meeting date
*  Auditor: bulk of material sent early October, still requires access
   to minutes, directors attending meetings

5. Membership Issues (5 min)
   - Membership renewals and invoicing
*  After general email notification, remaining renewals including 2002
   were invoiced by postal mail
*  Membership and all organisation renewals have been received.
Action Item - Sponsorship: Tony to chase Tony Wright

6. Resolutions on Notice (5 mins)
   nil

7. Discussion (20 min)
+ AGM election:
  *  Who will stuff the envelopes - Cheryl with window envelopes, Andrew
     to assist
  *  Nominations closed today
  *  Financial Report - expected from Auditor before 19 November 2003

+ Strategy meeting:
  *  Planned for 10/12 commencing 10:00am
Action Item: Tony to circulate areas of responsibility for consideration 
     prior to meeting, eg building membership in areas of responsibility, 
     new activities, with outline structure
  *  Could discuss more of a youth focus - based on new members

+ TCCC nomination
  *  Nomination submitted an does not appear to be any opposition

+ Meetings attended?
  *  ACIF CAC 30 & 31 October - Cheryl attended, notes to be circulated,
    issues to comment on with links in an email, public forum on
    affordability
  *  ACT Spatial Skills Centre launch - Tony attended
  *  DCITA Consumer Consultation in Perth -
Action Item: Kate to circulate dates to all ACIF CAC members
  *  WAIA Gavin Tweedy and Executive Members - APRICOT meeting potentially
     for Perth 2005, public interest grants program including focus on WA

Coming Meetings:
*  auDA geographic names meeting
*  ACIF Advisory Assembly
*  ACS Trade Figures release/National ICT Industry Alliance

8. Any Other Business (4 min)
*  Space at strategy meeting for general discussion

9. Next meeting
Next meeting 15th December by teleconference at 5:45pm ESST.  

10. Confirmation
Signed as a correct and complete record of the above meeting.
Tony Hill
President, ISOC-AU

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