Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801
The meeting started at 5:45pm AEST on 19 November 2001 and took place by
way of teleconference in accordance with the Articles of Association of
the Society.
1. Attendance
Attendance: George Fong, Anne Greiner, Tony Hill, Andrew McRae,
George Michaelson, Leni Mayo.
Apologies: Gunela Astbrink, Simon Hackett, Kate Lance, Erica Roberts,
David Thompson, Greg Watson.
2. Minutes of Previous Meeting
Proposal to accept the draft minutes for October as amended.
Proposed: Anne, Seconded: Andrew, motion passed unanimously.
3. Actions Arising from the Minutes
Sponsors - Anne - Adobe - no prospects at this stage
Business Activity Statement - Anne - is being done
Probono accountant - Anne - sought advice on recovery amounts - formal
advice to be received, will be paid advice, re-consider on the basis of
experience
Sponsors - George F - draft note to IAMEMS seeking member assistance
with approaching sponsors, no response at this stage
Strategic Plan - Greg - look to complete for presentation to AGM
Sponsor certificates - Kate, Anne - no further action this month
4. Reports
4.1 Executive Director's Report
- Election points
- AGM
Action: Tony to send reminder on proxies to members
Action: Directors to update bios on ISOC-AU Web site
- Sponsors - Cisco
4.2 Audit committee report
- Audit committee has not had a formal meeting this month with people
overseas
- Balance sheet, P&L and Accounts receivable circulated to all
directors
- Multiple copies of attachments - apologies
- Generally breaking even for the last 2 months, apart from major one
off expenses in October of consultant fee and expenses as well as
payment of annual workers compensation insurance
- Small surplus in funds from Fred Baker events
4.3 Adhoc Committees
- nil
5. Resolutions on Notice
- Discussion of proposal for 50% ED time, newsletter and seminars
Motion #1
Implement the Sep board decision for 50% ED time, commencing the date of
the Nov board meeting. The corresponding impact on the budget will allow:
1.1 Occasional periods where the ED works > 50% time depending
on income received and subject to prior approval by executive.
1.2 Hiring in the New Year of low-cost admin assistant, supplementing
the ED activity to handle bookkeeper and other admin jobs.
- Consideration and discussion of options by directors
Leni expressed concern about the budget position for the 01/02
financial year, with the Society running a month-on-month loss.
An action item arose out of the discussion as follows:
GeorgeF as secretary to write to TonyH formally advising that given the
financial status, the board has set a date of 28 February (which is the
end of the current contract period) beyond which we do not expect to be
able to continue with a full-time ED, unless circumstances change.
Action: George F to write to Tony formally advising situation.
Action: All - Look to bring new board up to speed as quickly as possible.
Action: Andrew to facilitate face to face directors meeting following AGM.
Action: Tony to circulate new directors' email addresses.
Motion #2
The ED is, as a priority, to prepare a business plan for approval either
at the Nov meeting or the first board meeting after the AGM.
- lapsed
6. Policy Discussion or Guest Speaker
- Nil.
7. Any Other Business
- Nil.
8. Next Meeting
AGM to be held 3 December 2001. Finance meeting 2 December 2001.
Meeting closed 7:25 pm.
9. Confirmation
Signed as a correct and complete record of the above meeting.
Andrew McRae
Vice-President, ISOC-AU