Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 6 October 2009
The meeting commenced at 5:45 pm AEDT on 6 October 2009 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Paul Brooks, Narelle Clark, Robert Gregory, Tony Hill, Kevin Karp, Ross Kelso, Cheryl Langdon-Orr, Jerry Leeson, Holly Raiche, Gerry White 1.2 Apologies: Andrew McRae 2. Minutes of Previous Meeting Accepted minutes of Previous Meeting August 4, Moved: GW, second: RK, passed 3. Actions Arising/Carried Over from the Minutes 3.1 HR to pursue invitation to Nick Gruen - ongoing 3.2 HR to follow up with Michael Griffith regarding publication of public blog initiative - ongoing 3.3 HR, CLO and RG to discuss the outcomes/recommendations of HR's meeting with ACMA (see ED Report) and make draft recommendations to the Board/members on ISOC-AU involvement with the issue - ongoing HR to prepare brief summary report for Board – Closed. 3.4 ISOC-AU involvement with IETF meeting. HR (with CLO) to clarify any ISOC-AU exposure to financial risk with ISOC and seek a written MoU on ISOC-AU's involvement - ongoing HR to prepare our desired MoU and send to ISOC-AU Board and then ISOC (Drew, Lynne & Anne) – Closed. 3.5 HR to check with KL re: a general SIG page to be added onto the website linking to SIGs and in particular a disabilities resources page for the Disability SIG to be discussed at strategy day. Closed. 3.6 RG to formulate an Australian Internet History project sub-committee. Closed. 3.7 HR to pursue further investigation of automating MYOB sending of invoices - HR contact CLO to obtain latest MYOB company file so that information gaps can be filled for September. Closed. 3.8 HR to provide membership notification re 2009 membership renewals, HR to approach CLO to prompt for renewals to be sent out. Membership invoices and letters sent to all organizational members. And all members sent renewal reminders. There has been positive feedback and responses - Closed. 3.9 HR is negotiating detail completion of TCCM contract. Finalised contract will be forwarded to Secretary (KK) for execution along with 1 other director. HR to forward all of the department details to KK so that follow up can be made while HR is away (until Aug 31). Closed. 3.10 RK to explore the possibility of establishing an NBN SIG. Closed 3.11 GA to send a notice out to the access list and the members list – Closed. 3.12 RK to prepare a list of formal representatives (Directors and others) that have been formally appointed by, and on behalf of, the Society, and for this to be published on our web site - Closed. 3.13 HR to prepare a exhortation to members to renew membership emphasising our immediate past achievements and current activities – closed (see above). 3.14 GW to prepare summary of comparison between worldwide and Australian internet filtering for consideration of Board - ongoing. 3.15 KK to list in October meeting's agenda the need for the Board consider the Society's Financial Report. Closed (see discussion below) 4. New and Carried Over actions 4.1 HR to pursue invitation to Nick Gruen - ongoing 4.2 HR to follow up with Michael Griffith regarding publication of public blog initiative - ongoing 4.3 HR, CLO and RG to discuss the outcomes/recommendations of HR's meeting with ACMA (see ED Report) and make draft recommendations to the Board/members on ISOC-AU involvement with the issue - ongoing HR to prepare brief summary report for Board – Closed. New action item: HR reported issue being progressed through ICANN including its final report on fast fluxing and the joint GNSO/ALAC committee on Registrants’ rights. HR and CLO to report to Board and members on progress of committee. 4.4 ISOC-AU involvement with IETF meeting. HR (with CLO) to clarify any ISOC-AU exposure to financial risk with ISOC and seek a written MoU on ISOC-AU's involvement - ongoing HR to prepare our desired MoU and send to ISOC-AU Board and then ISOC (Drew, Lynne & Anne) – Closed. New action item: HR to circulate draft MoU and follow up with Anne. 4.5 HR to check with KL re: a general SIG page to be added onto the website linking to SIGs and in particular a disabilities resources page for the Disability SIG to be discussed at strategy day. Closed. New action item: HR to draft text for SIG page, with GA and KK to provide text for Accessibility and IPv6 SIGs and link. HR to liaise with KL to have SIG page, with text and link for the two SIGs 4.6 RG to formulate an Australian Internet History project sub-committee. Closed. New action item: NC to liaise with KK for link for SIG for the history project. RG to provide text for paragraph on the history project. HR to liaise with KL to put onto SIG page 4.7 HR to pursue further investigation of automating MYOB sending of invoices - HR contact CLO to obtain latest MYOB company file so that information gaps can be filled for September. Closed. New action item: HR, CLO and GW to have teleconference on new management of MYOB system of ISOC-AU and report back to the Board 4.8 HR to provide membership notification re 2009 membership renewals, HR to approach CLO to prompt for renewals to be sent out. Membership invoices and letters sent to all organizational members. And all members sent renewal reminders. There has been positive feedback and responses - Closed. The meeting noted importance of all members receiving invoices New action item: CLOto forward outstanding invoices to HR, for distribution to all members. 4.9 HR is negotiating detail completion of TCCM contract. Finalised contract will be forwarded to Secretary (KK) for execution along with 1 other director. HR to forward all of the department details to KK so that follow up can be made while HR is away (until Aug 31). Closed. TH to send copy of signed contract to KK. HR noted the planned presentations on telco legislation to ATUG Forums. Because they may not fit under TCCM funding, New Action items: HR to provide Board with plan on funding presentations including ATUG funding of travel or arranging TCCM meeting. In future, ED to circulate planned expenditure to Board for discussion, input and approval prior to expenditure 4.10 RK to explore the possibility of establishing an NBN SIG. The meeting agreed with RK advice that NBN is too mainstream an issue for a separate SIG. Instead, there should be a ISOC-AU home page on the NBN. New action item.. RK to provide text for overview page with summary of ISOC-AU position and list submissions/activities. HR to lisise with KL for NBN page under Activities. 4.11 GA to send a notice out to the access list and the members list – Closed. 4.12 RK to prepare a list of formal representatives (Directors and others) that have been formally appointed by, and on behalf of, the Society, and for this to be published on our web site - Closed. New action item: Material should be put on website on ‘About Us”. HR to liaise with KL. 4.13 HR to prepare a exhortation to members to renew membership emphasising our immediate past achievements and current activities – closed (see above). 4.14 GW to prepare summary of comparison between worldwide and Australian internet filtering for consideration of Board - ongoing. 4.15 KK to list in October meeting's agenda the need for the Board consider the Society's Financial Report. Closed (see discussion below) 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report Report Accepted. HR noted her meeting with Sophos MD for Aisa Pacific and the possibility of sponsorship at the silver level ($11,000) The MD also asked about ISOC-AU Board vacancies. 5.2 Treasurer's Report The Treasurer reported that the 2008-09 Reports would be ready for Board discussion and approval within 14 days. TCCM money has been received. Awaiting money from Google, Cisco and other members. HR to follow up with Cisco. The accounts arising from the Community grants and insurances have been paid and the card account topped up. The cash at the bank is $39,930.23. The meeting agreed that the Board would hold a special meeting to review and approve the Financial Reports and pass a solvency motion. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. (ED report on sponsorship approach noted) 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations GA participated in the PacINET conference, presenting the workshop on accessibility (under the ISOC Community Grants Program) The meeting noted that the accessibility workshop was nominated for the 2009 Australia and New Zealand Internet Best Practice Award. RG attended the ATUG Digital Stakeholders’ Future Forum 24/9/09. RG noted that the Forum was the final in a series to identify and address key issues in relation to the NBN project. 6. Membership Issues 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Brief verbal report given by TH that Summit arrangements proceeding smoothly 7.2 S&E (Skills & Expertise) 7.2.1 Nothing to report 7.3 Accessibility & Usability 7.3.1 See above (5.7). 8. Discussion 8.1 Review of progress by Director's in pursuit of their goals defined at the Strategy Day 9. Any Other Business 9.1 HR to nominate for position on the auDA new 2TLD Advisory Panel 9.2 HR to remind iamems of auDA AGM in Perth on 169 October. Proxies must be provided by COB 15 October. CLO will be attending for those who may want to give her their proxy. HR to circulate information to members 9.3 The meeting congratulated PB on his appointment as NBN Lead Consultant for Communications Alliance. 10. Next Meeting Tele-conference to be held on 27th October, 2009 to consider financial report Tele-conference for standard Board meeting to be held on 3 November 2009. The meeting closed at 7.05 pm. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU