Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 7 October 2008
The meeting commenced at 5:45 pm AEDT on 7 October 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Narelle Clark, Tony Hill, Kevin Karp, Cheryl Langdon-Orr, Jerry Leeson, Andrew McRae, Holly Raiche, Gerry White 1.2 Apologies: Paul Brooks, Ross Kelso, Jeremy Malcolm 1.3 Absent: 2. Minutes of Previous Meeting Accepted minutes of Previous Meeting, Moved: CLO, second: KJK, passed 3. Actions Arising/Carried Over from the Minutes 3.1 - HR to follow up sponsorship lead passed on from Board members. Ongoing 3.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 3.3 - PB to email summary of CommsAlliance activity to Secretary - done 3.4 - PB to contact Internode (Simon Hackett) regarding upgrade of membership - ongoing 3.5 - Treasurer to report on whether improved financial reporting (historical and predictive) - done 3.6 - Treasurer to finalise with Auditor reporting of financial actuals - done 3.7 - HR to circulate budgets for current financial year - done 3.8 - "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue. - HR to circulate a report with a recommendation for subsequent motion. A question to answered in the report is ISOC-AU or ISOC under-writing the event. 3.9 - HR to liaise with KK offline regarding a new banner/sign - Ongoing 3.10 - GW to investigate table of metrics for content of headings to be included in ED report - ongoing 3.11 - CLO to follow up with insurance options via mail list so that decision can be made by the end of the month - ongoing 3.12 - ISOC-AU to prepare submission in conjunction with IPv6 Forum Downunder to Federal Government Infrastructure Australia - ongoing 4. New and Carried Over actions 4.1 - HR to follow up sponsorship lead passed on from Board members. 4.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 4.3 - PB to contact Internode (Simon Hackett) regarding upgrade of membership. 4.4 - "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue. - HR to circulate a report with a recommendation for subsequent motion. A question to answered in the report is ISOC-AU or ISOC under-writing the event. 4.5 - GW to investigate table of metrics for content of headings to be included in ED report 4.6 - CLO to follow up with insurance options via mail list so that decision can be made by the end of the month 4.7 - ISOC-AU to prepare submission in conjunction with IPv6 Forum Downunder to Federal Government Infrastructure Australia, KK to send requirements document to HR. HR to follow up with IPv6 Forum Downunder. 4.8 - HR & KK to discuss Privacy matters and Ministerial responsibility 4.9 - HR to examine status of IAMEMS & IAMEMS-ANNOUNCE mailing lists trying to update and improve quality 4.10 - HR to provide submission to TH and both to attend the Select Committee On National Broadband Network meeting. 4.11 - HR to work out printing of new brochures. 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - Written report accepted as circulated via email. 5.2 Treasurer's Report 5.2.1 Acceptance of Treasurer's report - Written report accepted as circulated via email. - Corrections to be emailed to CLO, copied to KK, and HR. - Modified Audited Financial reports to be circulated via email, with the intention being to have queries circulated via email and a subsequent single issue board meeting to be held on Wednesday 15th 5pm. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations - GA attended the Communications Policy and Research Forum representing Tedicore - GA attended PacINET on behalf of ISOC-AU 6. Membership Issues 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Conference program are "just about finalised" as are the finances. 7.2 S&E (Skills & Expertise) 7.2.1 Nothing to report 7.3 Accessibility & Usability 7.3.1 Report circulated via email. 8. Discussion 8.1 Meetings Attended - Ross Kelso CTN Executive Committee 22 September 8.2 Review of progress by Directors in pursuit of their goals defined at the Strategy Day 8.3 Solvency Motions: Motion 1: In the opinion of the Directors of the Internet Society of Australia, at the date of this statement, there are reasonable grounds to believe that the company will be able to pay its debts as and when they become due and payable Motion 2: In the opinion of the Directors of the Internet Society of Australia, the financial statements, as provided, are drawn up in accordance with The Corporations Law including Sections 296 and 297. Held over to meeting to be held next week. 9. Any Other Business (4 min) 9.1 The ED has made the following request of Board members: "I really do want items that would be of interest to ISOC reported at each Board meeting. It is very useful for the TCCM report but also useful for the news I do each month for ISOC." 9.2 ED has requested that the society respond to the following invitation from Cassimah Mackay,Senate Select Committee On National Broadband Network: "I am writing in regards to the National Broadband Network Committee's public hearing to be held in Melbourne on Tuesday 28 October. I understand you have been speaking to the Secretary, Alison abuot your appearance. A draft program has been drawn up and you have been pencilled in to appear from 10am - 10:30am - if I could get a confirmation for your availability for that time it would be much appreciated. The Committee needs to approve the draft program before anything is finalised however I need to confirm the availability of all the witnesses before that happens." HR to provide submission to TH and both to attend the Select Committee On National Broadband Network meeting. 9.3 ED has requested the following: "Len (ACS) would like to have people working with them on both e-security and content filtering." 9.4 HR to work out printing of new brochures. 9.5 NC advised that the Optus representative to ISOC-AU will change. Board expressed appreciation to NC for her work in this role over the years and extended best wishes to her for any future role she may embark upon. 10. Next Meeting The meeting closed at 7:00pm. Tele-conference to be held on 3rd November, 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill, President, ISOC-AU