Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 1 September 2009
The meeting commenced at 5:45 pm AEDT on September 1 2009 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Tony Hill, Kevin Karp, Ross Kelso, Andrew McRae, Holly Raiche, Gerry White 1.2 Apologies: Narelle Clark, Cheryl Langdon-Orr, Jerry Leeson 1.3 Absent: Paul Brooks, Robert Gregory 2. Minutes of Previous Meeting Accepted minutes of Previous Meeting August 4, Moved: GW, second: GA, passed 3. Actions Arising/Carried Over from the Minutes 3.1 HR to pursue invitation to Nick Gruen 3.2 HR to follow up with Michael Griffith regarding publication of public blog initiative 3.3 HR, CLO and RG to discuss the outcomes/recommendations of HR's meeting with ACMA (see ED Report) and make draft recommendations to the Board/members on ISOC-AU involvement with the issue - consultation to be held at TCCM meeting on 18th - ongoing, HR to report on ACMA in light of ICANN meeting - ongoing HR to prepare brief summary report for Board 3.4 ISOC-AU involvement with IETF meeting. HR (with CLO) to clarify any ISOC-AU exposure to financial risk with ISOC and seek a written MoU on ISOC-AU's involvement - ongoing HR to prepare our desired MoU and send to ISOC-AU Board and then ISOC (Drew, Lynne & Anne). 3.5 HR to check with KL re: a general SIG page to be added onto the website linking to SIGs and in particular a disabilities resources page for the Disability SIG to be discussed at strategy day 3.6 RG to formulate an Australian Internet History project sub-committee 3.7 HR to pursue further investigation of automating MYOB sending of invoices - HR contact CLO to obtain latest MYOB company file so that information gaps can be filled for September 3.8 HR to provide membership notification re 2009 membership renewals, HR to approach CLO to prompt for renewals to be sent out - done, HR spoke to CLO early in August. 3.9 HR is negotiating detail completion of TCCM contract. Finalised contract will be forwarded to Secretary (KK) for execution along with 1 other director. HR to forward all of the department details to KK so that follow up can be made while HR is away (until Aug 31) 3.10 RK to explore the possibility of establishing an NBN SIG. 3.11 GA to send a notice out to the access list and the members list. 3.12 NC to send to IAMEMS regarding the use of the Internet in relation to the introduction of additional bill paying fees by ISPs and Telco's 3.13 RK to prepare a list of formal representatives (Directors and others) that have been formally appointed by, and on behalf of, the Society, and for this to be published on our web site. 4. New and Carried Over actions 4.1 HR to pursue invitation to Nick Gruen - ongoing 4.2 HR to follow up with Michael Griffith regarding publication of public blog initiative - ongoing 4.3 HR, CLO and RG to discuss the outcomes/recommendations of HR's meeting with ACMA (see ED Report) and make draft recommendations to the Board/members on ISOC-AU involvement with the issue - consultation to be held at TCCM meeting on 18th - ongoing, HR to report on ACMA in light of ICANN meeting - ongoing HR to prepare brief summary report for Board - ongoing 4.4 ISOC-AU involvement with IETF meeting. HR (with CLO) to clarify any ISOC-AU exposure to financial risk with ISOC and seek a written MoU on ISOC-AU's involvement - ongoing HR to prepare our desired MoU and send to ISOC-AU Board and then ISOC (Drew, Lynne & Anne). 4.5 HR to check with KL re: a general SIG page to be added onto the website linking to SIGs and in particular a disabilities resources page for the Disability SIG to be discussed at strategy day - ongoing 4.6 RG to formulate an Australian Internet History project sub-committee - ongoing 4.7 HR to pursue further investigation of automating MYOB sending of invoices - HR contact CLO to obtain latest MYOB company file so that information gaps can be filled for September - ongoing. 4.8 HR to provide membership notification re 2009 membership renewals, HR to approach CLO to prompt for renewals to be sent out - done, HR spoke to CLO early in August and will speak to her again tomorrow. 4.9 HR is negotiating detail completion of TCCM contract. Finalised contract will be forwarded to Secretary (KK) for execution along with 1 other director. HR to forward all of the department details to KK so that follow up can be made while HR is away (until Aug 31) 4.10 RK to explore the possibility of establishing an NBN SIG - ongoing. 4.11 GA to send a notice out to the access list and the members list - done. 4.12 RK to prepare a list of formal representatives (Directors and others) that have been formally appointed by, and on behalf of, the Society, and for this to be published on our web site. 4.13 HR to prepare a exhortation to members to renew membership emphasising our immediate past achievements and current activities. 4.14 GW to prepare summary of comparison between worldwide and Australian internet filtering for consideration of Board. 4.15 KK to list in October meeting's agenda the need for the Board consider the Society's Financial Report. 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - No report presented. 5.2 Treasurer's Report - No report presented. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations - GA attended the final TCCC meeting last month. 6. Membership Issues - Renewal notices have not been sent out, HR to speak to CLO again. - HR to prepare a exhortation to members to renew membership emphasising our immediate past achievements and current activities. 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Brief verbal report given by TH 7.2 S&E (Skills & Expertise) 7.2.1 Nothing to report 7.3 Accessibility & Usability 7.3.1 GA departing for Port Moresby next week, to run initial workshop. Has also arranged for two external participants to be involved. 7.3.2 IGF has approved workshop for Egypt. 8. Discussion 8.1 Review of progress by Director's in pursuit of their goals defined at the Strategy Day 9. Any Other Business 9.1 ACCAN will be selecting 5 new directors, HR requested confirmation from board that she should continue as Director - Board agreed to this. 9.2 Global Exchange of Networks and Education met in Washington and produced a paper regarding internet filtering and safety. GW to prepare summary of comparison between worldwide and Australian for consideration of Board. 9.3 Financial Report need to be prepared with enough time to give the Board an opportunity to properly consider them. October meeting agenda will need to list consideration of the report by the Board. 10. Next Meeting The meeting closed at 6:55pm. Tele-conference to be held on 6th October, 2009. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU