Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 2 September 2008
The meeting commenced at 5:45 pm AEST on 2 September 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Andrew McRae, Narelle Clark, Tony Hill, Kevin Karp, Cheryl Langdon-Orr, Jerry Leeson, Jeremy Malcolm, Holly Raiche, Gerry White 1.2 Apologies: Gunela Astbrink, Ross Kelso 1.3 Absent: Paul Brooks 2. Minutes of Previous Meeting Accepted minutes of Previous Meeting, Moved: KJK, second: CLO, passed It was noted that the attendance for the December, January and February meetings was not correctly recorded. Moved: accept amended minutes for December 19, 2007, Moved: KJK, second: CLO, passed Moved: accept amended minutes February 11, 2008, Moved: KJK, second: GW, passed Moved: accept amended minutes for December 11, 2007 and January 16, 2008, as circulated via email during meeting to reflect new record of appointed directors attendance at the meeting of appointment, Moved: KJK, second: CLO, passed 3. Actions Arising/Carried Over from the Minutes 3.1 - HR to follow up sponsorship lead passed on from Board members. Ongoing 3.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 3.3 - PB to email summary of CommsAlliance activity to Secretary - ongoing 3.4 - PB to contact Internode (Simon Hackett) regarding upgrade of membership - ongoing 3.5 - Treasurer to report on whether improved financial reporting (historical and predictive) 3.6 - Treasurer to finalise with Auditor reporting of financial actuals 3.7 - HR to circulate budgets for current financial year 3.8 - "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue. 3.9 - HR to liaise with KK offline regarding a new banner/sign 4. New and Carried Over actions 4.1 - HR to follow up sponsorship lead passed on from Board members. Ongoing 4.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 4.3 - PB to email summary of CommsAlliance activity to Secretary - ongoing 4.4 - PB to contact Internode (Simon Hackett) regarding upgrade of membership - ongoing 4.5 - Treasurer to report on whether improved financial reporting (historical and predictive) - done 4.6 - Treasurer to finalise with Auditor reporting of financial actuals - done 4.7 - HR to circulate budgets for current financial year - done 4.8 - "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue - ongoing 4.9 - HR to liaise with KK offline regarding a new banner/sign - ongoing 4.10 - GW to investigate table of metrics for content of headings to be included in ED report 4.11 - CLO to follow up with insurance options via mail list so that decision can be made by the end of the month. 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - Written report accepted as circulated via email. - New headings to be incorporated into ED report, for example metrics regarding number of contacts made. 5.2 Treasurer's Report 5.2.1 Acceptance of Treasurer's report - Written report was presented. - Verbal report on public liability insurance options was presented, CLO to follow up via mail list so that decision can be made by the end of the month. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations 5.7.1 - TH attended DBCDE 5.7.2 - KJK raised use of Internet processes within Greenhouse reporting processes with Minister Peter Garrett at his roundtable 6. Membership Issues 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Nothing to report 7.2 S&E (Skills & Expertise) 7.2.1 Nothing to report 7.3 Accessibility & Usability 7.3.1 Nothing to report 8. Discussion 8.1 Meetings Attended 8.1.1 Directors are reminded to send their list of meetings attended to the Secretary 8.2 Review of progress by Director's in pursuit of their goals defined at the Strategy Day 8.3 Rajnesh to be invited to sit around table and have a dinner meal with Directors/Members. 9. Any Other Business (4 min) 9.1 HR offered congratulations to KJK (on behalf StudentNet - a wholly owned subsidiary of PPS) for receiving high commendation from Aust Privacy Commissioner at the Australian Privacy Awards 2008 9.2 ISOC-AU to prepare submission in conjunction with IPv6 Forum Downunder to Federal Government Infrastructure Australia 10. Next Meeting The meeting closed at 6:40pm. Tele-conference to be held on 7th October, 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill, President, ISOC-AU