Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801
Minutes of Directors' Meeting 22 September 2003
The meeting started at 5:45pm AEST on 22 September 2003 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Attendance Attendance: Narelle Clark, Ross Kelso, George Fong, Kate Lance, Andrew McRae, Jeremy Malcolm, Cheryl Langdon-Orr, Ewan Brown. Apologies: Gunela Astbrink, Tony Hill, Craig Ng, Gerry White, Anne Greiner 2. Minutes of Previous Meeting Moved Jeremy, Seconded Andrew: That the minutes of 21 August 2003 be approved. Carried. 3. Actions Arising from the Minutes Cheryl: * Set up membership processing, invoices - Tony has sent updated list of members; Kate to call Cheryl tomorrow to discuss how she can get email notification of each online application: PENDING * Follow up relationship with IBM - Awaiting details of contact person for reconvened industry advisory group: PENDING Craig: * Do Trademark application - Application has been lodged, now waiting outcome: DONE Kate: * Add Ewan to directors' mailing-list, send info about Board web area and put him on directors web page: DONE * Summarise last month's broadband presentation material and send to Anne-Marie Lansdown for her comments or amendments: DONE * Put refund policy on website: DONE * Design membership card: NOT FINISHED * Send Organisational Member certificates to Tony - Kate will send to Cheryl who will then print same in colour: NOT FINISHED * Design logos for Organisation members to use: DONE * Update and send DCITA costs for final report, necessary before signoff: DONE * Sort out DCITA expenditure declaration, send to Tony: DONE * Organise with George for Marsha Thomson to speak at October teleconf - George reckons that the Minister may not be confirmed until a few days before our next meeting: PENDING 4. Reports 4.1 Executive Director's Report Written report has been circulated. * Teleconference and email communication with ac3 and SIT CRC for CTF'03. - Kate to circulate marketing information to all Directors - All Directors to market CTF'03; Ross to pass onto the TSA. Moved George, Seconded Cheryl: That the ED's report be approved. Carried. 4.2 Treasurer's Report Directors are welcome to go online to Bendigo Bank for ongoing situation. * Cisco has been invoiced and money now awaited - Andrew will follow up * Single sign debit card for Kate still outstanding Motion: That Cheryl be authorised to open a single sign account with a float of $1200 for the purpose of issuing cards to the ED & President. Moved George, Seconded Cheryl. Carried. * ATO now on quarterly PAYG as from 1st October 5. Membership Issues Low number of renewals so far, roughly half of that usual by this time. 6. Resolutions on Notice None. 7. Discussion - Meetings Attended: George & Cheryl attended a AuDA meeting on 29 August on the implementation of new geographic 2LDs (re the National Reference Group); Tony & Narelle attended the Framework for Future Leaders Forum (Narelle will circulate notes from it); George attended the Ballarat Interact 2003 event - Preparations for AGM, audit, Financial Report, etc: 3 directors need to resign each year and Galen has already resigned - Ewan will need to stand for election; Gunela & Anne, who are the longest serving Directors, will need to retire but are welcome to stand for re-election; Members should be asked if they wish to stand as well; the audit is under control; proposed date for AGM is Monday 8 December (evening) in Melbourne which would appear to also suit Cheryl who will be attending an AuDA meeting on the 8th and Narelle who will be at a conference there on the 9th; all AGM planning must be sorted out by the October Directors meeting - Possible strategy meeting: consider 1/2 day immediately prior to AGM, ie. afternoon of Monday 8 December - Verisign matter: we need to keep a watching brief on future developments - auDA membership: now renewed - joining Australian Services Roundtable: they are willing for ISOC-AU to be a foundation member and in turn they would become an Enterprise member of ISOC-AU; Cheryl to settle reciprocal membership arrangement 8. Any Other Business - CTF: two free attendances for Directors are available - Next User Consultations: Likely cities could include Ballarat, Canberra, Newcastle, Perth, Broome, Hobart; could also consider idea of future workshop with an external facilitator 9. Next Meeting Meeting closed 7:15pm. Next meeting 13 October 2003. 10. Confirmation Signed as a correct and complete record of the above meeting. Narelle Clark Vice-President, ISOC-AU