Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 19 August 2008
The meeting commenced at 5:45 pm AEST on 19 August 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Paul Brooks, Narelle Clark,Tony Hill, Kevin Karp, Ross Kelso, Cheryl Langdon-Orr, Jerry Leeson, Andrew McRae, Jeremy Malcolm, Holly Raiche, Gerry White 1.2 Apologies: 1.3 Absent: 2. Minutes of Previous Meeting Accepted as updated, Moved: JL, second: KJK - passed 3. Actions Arising/Carried Over from the Minutes 3.1 - HR to follow up sponsorship lead passed on from Board members. Ongoing 3.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 3.3 - PB to email summary of CommsAlliance activity to Secretary - ongoing 3.4 - HR to coordinate discussion of the membership processes including following individuals - done 3.5 - HR to contact with KL to ensure that KL sends invoices to HR, KJK, & CLO. HR to send all work requests to KJK, CLO and KL - done 3.6 - PB to contact Internode (Simon Hackett) regarding upgrade of membership - ongoing 3.7 - Treasurer to report on whether improved financial reporting (historical and predictive) 3.8 - Treasurer to finalise with Auditor reporting of financial actuals 3.9 - HR to liaise with CLO & NC to determine easiest way to generate future budgets - done 3.10 - August F2F to resolve how financial reports are to be maintained and generated. 3.11 - Secretary to contact parties that have expressed interest to become board members before emailing to IAMEMS requesting nominations for new board members - done 3.12 - HR to circulate budgets for current financial year - done 3.13 - GA & HR to submit Operations Request to PPS for creation of Disability mailing list - done 4. New and Carried Over actions 4.1 - HR to follow up sponsorship lead passed on from Board members. Ongoing 4.2 - HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 4.3 - PB to email summary of CommsAlliance activity to Secretary - ongoing 4.4 - PB to contact Internode (Simon Hackett) regarding upgrade of membership 4.5 - Treasurer to report on whether improved financial reporting (historical and predictive) 4.6 - Treasurer to finalise with Auditor reporting of financial actuals 4.7 - HR to circulate budgets for current financial year 4.8 - "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue. 4.9 - HR to liaise with KK offline regarding a new banner/sign 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - Written report accepted as circulated via email. 5.2 Treasurer's Report 5.2.1 Acceptance of Treasurer's report - Verbal report was presented. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations - TH represented ISOC-AU at the DBCDE workshop on August 12 6. Membership Issues - The new lists server (lists.isoc-au.org.au) should be used once IAMEMS and IAMEMS-ANNOUNCE have been moved over - expected in the next few days 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Organisation for next summit is progressing well. 7.1.2 Further sponsorship opportunities are progressing well. 7.2 S&E (Skills & Expertise) 7.2.1 Nothing to report 7.3 Accessibility & Usability 7.3.1 Access list is setup in evaluation mode. GA is to commence formal usage after returning from PacINet 8. Discussion 8.1 Meetings Attended 8.1.1 Directors are reminded to send their list of meetings attended to the Secretary 8.2 Review of progress by Director's in pursuit of their goals defined at the Strategy Day 8.3 Review of outcomes of strategy day. 8.3.1 HR to re-circulate strategy day minutes for comment 8.4 Proposed Motion (HR): "ISOC-AU approve in principle participation in an IETF meeting in Brisbane in 2012" - Motion to be held over until key issues regarding financial risk are resolved. HR to pursue. 8.5 Status update website/mailing list transfer (NC & KK) 8.5.1 Lists have been configured only iaboard has been populated with members 8.5.2 Web site is still awaiting the provision of the SSL certificate by Connect. 8.5.3 The directors formally thank NC & PPS for their efforts to date in completing the transfer 8.6 New ISOC-AU calendar was approved. 8.7 New banner/signage 8.7.1 HR to liaise with KK offline 8.8 Discussion on content for ISOC chapter news 9. Any Other Business (4 min) 10. Next Meeting The meeting closed at 6:35pm. Tele-conference to be held on 9th September, 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill, President, ISOC-AU