Minutes of Directors' Meeting 21 August 2003

Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting 21 August 2003

The meeting started at 5:45pm AEST on 21 August 2003 and took place by way of teleconference in accordance with the Articles of Association of the Society.

1. Attendance
Attendance: Narelle Clark, Tony Hill, Kate Lance, Andrew McRae, Jeremy Malcolm, Cheryl Langdon-Orr.
Apologies: Gunela Astbrink, George Fong, Anne Greiner, Ross Kelso, Craig Ng, Gerry White.

2. Appointment of new director
Moved Narelle, seconded Cheryl, that Ewan Brown of SETEL be appointed to the current board vacancy. Carried unanimously. Ewan Brown joined the meeting and was welcomed by the directors.
* Action: Kate to add Ewan to directors' mailing-list, send info about Board web area and put him on directors web page.

3. Minutes of Previous Meeting
Moved Cheryl, seconded Narelle: That the minutes of 21 July 2003 be approved. Carried.
* Action: Kate to summarise last month's broadband presentation material and send to Anne-Marie Lansdown for her comments or amendments.

4. Actions Arising from the Minutes
Kate:
* Remove Galens' info from Directors' list on website - done
* Design membership card - in progress
* Send Organisational Member certificates to Tony - need to add Org names first
* Design logo for Organisation members to use - not yet
* Do summary of TCCM issues for DCITA Final Report - done
* Attend SPAN lunch meeting - done
* Draft next series of TCCM meetings - done

Cheryl:
* Set up membership processing, invoices, regular deductions
- pending finalisation of Bendigo bank paperwork
* Invoice Cisco for sponsorship dues - done
* Follow up relationship with IBM - progressing
* Do draft Refund Policy - circulated. Moved (Cheryl/Narelle) that the refund policy be adopted. Carried.
Action item: Kate to place on Web site.
* Trade mark application funds transfer - done

Tony:
* Meet Albert Zomaya, Cisco Systems Chair Professor of Internetworking, when next in Sydney - not yet
* Follow up attendance situation with Anne - discussed

George:
* Set up meeting with Minister Marsha Thomson - done

Craig:
* Do Trademark application - application is complete, waiting due process

5. Reports

5.1 Executive Director's Report
Written report has been circulated.
- Regular reports going into CRC SIT newsletter
- Working on CTF'03 with ac3 and SIT CRC
* Action: Update and send DCITA costs for final report, necessary before signoff
* Action: Sort out DCITA expenditure declaration, send to Tony
* Action: Organise with George for Marsha Thomson to speak at October teleconf.
5.2 Treasurer's Report

6. Presentation from Mike Biber on IPv6 in Australia
Mike Biber from the IPv6 Forum spoke to the directors:
- He is looking to extend relationship between IPv6 Forum and ISOC internationally, and planning an Australian IPv6 chapter
- will be speaking at ISOC-AU Connecting the Future Forum in October 2003
- looking to launch Australian chapter at Linux annual conference in Adelaide in January 2004, following previous IPv6 sessions, attended by Latif Ladid, International President to give keynote, jointly with AARNet, separate registration to be charged
- Looking to have ISOC-AU members to participate regularly with IPv6 forum activities, eg through joint events
- Is Chair of AARNet IPv6 working group and has consultancy company that does training courses in IPv6
- There is limited understanding of IPv6 in user community, including government, must look to policy initiatives to promote the technology and deal with government's own use
- There is pressure from range of sources, Australian Defence is to to follow US Defence moves to implement and mandate IPv6
- Only three government agencies are members of APNIC: HK, Brunei, and a Melbourne local council
- Can ISOC-AU and IPv6 Forum work together to get the policy issues addressed? Potential relationships between IPv6 chapter and ISOC-AU - difficult to get a new organisation to be self sustaining
- 2004 Linux conference - looking to expand mini-conference that is currently listed on their Web site
- mNet activities are demonstrating operability
- joint activity is happening between Grid Forum and IPv6 Forum
- A major role will be as an education platform, vendor independent, working with vendors, interoperability test suites - linked to international standards bodies as well

7. Membership Issues
Cheryl dropped out of teleconference so unable to discuss membership renewals.

8. Resolutions on Notice
None.

9. Discussion
- Meetings: Directors to regularly advise dates of meetings attended
- Preparations for AGM, audit, Financial Report, etc - AGM coming up, audit, accounts by end of October
- auDA foundation; renewing auDA membership - held over to next meeting
- joining Australian Services Roundtable - held over to next meeting
- Free Trade Agreement, NICTIA meeting - held over to next meeting

10. Any Other Business
- Sponsorship for CTF03
- Telstra sponsorship
- Briefing from Defence CIO office on future plans
- Industry leaders forum 28 August - response to Framework
- Outlook Forum 3 & 4 September

11. Next Meeting
Meeting closed 7:10pm. Next meeting 15 September 2003.

12. Confirmation
Signed as a correct and complete record of the above meeting.
Tony Hill
President, ISOC-AU