Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801


Minutes of Directors' Meeting 28 July 2002

The meeting started at 5:45pm AEST on 28 July 2002 and took place by way of teleconference in accordance with the Articles of Association of the Society. Tony Hill chaired the meeting.

1. Attendance

Attendance: Gunela Astbrink, Narelle Clark, Kate Lance, Cheryl Langdon-Orr, George Fong, Anne Greiner, Tony Hill, Ross Kelso, Jeremy Malcolm
Apologies: Andrew McRae
Absent: Galen Townson, Gerry White
Gunela Astbrink had to leave the meeting around 6:30pm.

2. Minutes of Previous Meeting

Proposal to accept the draft minutes for June as a true and correct record. Proposed: Gunela Astbrink, Seconded: Jeremy Malcolm, carried unanimously.

3. Actions Arising from the Minutes

Kate:
Prepare a Budget - done and circulated to Directors via Email
EGM minutes onto website - done, on front page and at http://www.isoc-au.org.au/Organisation/mins/minsEGM02.html
Directors' roles to be amplified on the website - done, see http://www.isoc-au.org.au/Organisation/Dirs.html
Newsletter - organised for Adam Creed's excellent newsletter to go to members list once a week, starting next Sunday.

Tony:
Check on GST component and finalise expenses with bookkeeper - done and email information circulated.
Renewals and new memberships - acknowlegement methods - In progress
Working with ACIF - Meeting planned for ISOC-AU and ACIF before NGN FOG
Progress DCITA funding proposal - Progressing and need Public Liability
Discuss future forum with ATUG - In progress Tony & Kate

Anne:
- to do regular Treasurers' Report
- financial forecast with bookkeeper - Tony arranged month by month forcasting, will now be in place for financial monitoring.

George F:
- To check with Maddocks re individuals who represent Organisational members: to be a Director you must be an ordinary Member or the nominated representative of the Organisational member. This may have issues for future Directors who may not represent Incorporated Body. Continue offline.

Gunela:
- Circulate info on NGN FOG - done via Email on 08/07/02.
NGN FOG: discussion on ISOC-AU position to be before next meeting of this organization on Aug 27th.

Galen:
- BAG submission - Tony can address this later to some extent.

4. Reports

4.1 Executive Director's Report

- Circulated via email 29/07/02
Action: Kate to look at twiki.org re "collaborative discussion" software to review suitability for our use.

4.2 Financial Report

- 01/02 Income/Expenses - email report circulated
- 02/03 Budget - email report circulated and discussed in detail. The budget was adopted under a motion put by George Fong, seconded Narelle Clark, carried unanimously.

- Cash in term account:
Action: Anne Greiner to look at putting our reserve cash into an interest-bearing investment account.

- Public liability for (10M) insurance discussed on list. Narelle Clark moved to get cover up to the quote we have of $720 and look for competitive quotes.
Action: CLO & Anne to seek competitive PL quotes.

- GST issues were discussed:
Action: Anne to check we are not on an Integrated Client Account with the ATO.

5. Membership Issues

- Small ISPs membership - Action: Tony to follow up
- Netalert membership - Action: Tony to follow up

6. Resolutions on Notice

Nil.

7. Discussion

7.1 Director Elections AGM

Four positions open for election: Tony and Narelle were co-opted, so must ratify via election process; GeorgeF can and (we hope will) also re-stand as his 3 year term ends, and GeorgeM's resignation opens the fourth position.
Action: all to consider potential Director candidates.

7.2 Start on Audit/Accounts for AGM

Start ASAP. Meeting with Anne, Tony & Bookkeeper has been organized. Action: Tony to photocopy receipts for auditor.

7.3 Broadband Advisory Group

Submission 12 August: We need to work on competition issues for inclusion in our submission. The level of consultation we need from our Members may be an issue and should include network quality and competition.
Action: Tony to put a issue paper together for Members to discuss, with the focus on Broadband and Networks for the future.

7.4 Become a SPAN partner organisation in BBX

Action: Tony to respond to SPAN agreeing to become partner organisation in BBX.

7.5 Ausaid CPDS grant opportunities

Action: Directors to review link on Ausaid CPDS provided in email and discuss online.

7.6 TSA Innovation Dinner, corporate table

Not possible for most directors.

7.7 Spam and Wireless Broadband updates

Hold over to next meeting.

7.8 Next Forum:ENUM/Standards with ATUG in Melbourne

To be held at same time as the AGM, next forum, "Designing the Future". GeorgeF to organise a speaker, Narelle volunteered to present as well.

8. Any Other Business

- Electronic Consent Symposium: Anne Greiner attended and also indicated that ISOC-AU is/should be involved later with legislation development/consultation process etc.
Action: Anne to report to members on Electronic Consent Symposium.

9. Next Meeting

Meeting closed 6:59pm. Next meeting 26 August 2002.

10. Confirmation

Signed as a correct and complete record of the above meeting.

Tony Hill
President, ISOC-AU