Internet Society of Australia
A Chapter of the Internet Society
ACN 076 406 801

Minutes of Directors' Meeting 30 July 2001

The meeting started at 5:45pm AEST on 30 July 2001 and took place by way of teleconference in accordance with the Articles of Association of the Society. Agenda:

1. Attendance

Gunela Astbrink, Anne Greiner, Simon Hackett, Tony Hill, Kate Lance, Leni Mayo, Andrew McRae, George Michaelson, Erica Roberts, Greg Watson.
Apologies: David Thompson, George Fong.

2. Minutes of Previous Meeting

Proposal to accept the draft minutes for March as a true and correct record. Proposed: Anne, Seconded: Kate, motion passed unanimously.

3. Actions Arising from the Minutes

Part time bookkeeper - Anne - in context of further planning
Biannual strategy meeting - Andrew - done
Sponsors - Anne - Adobe, Correl - continuing
Business Activity Statement - Anne - regular set payments being made
PAYG - Anne - being made
Tax status - Anne - early advice that we are not liable for tax
Probono accountant - Anne - looking at Walter & Turnbull, not pro-bono but reduced rate
New lawyers - George F - wait for George F to report
Interest bearing account - David T - options were provided
Action: Anne G - needs cash position projection and a proposal
Financial reports - George F - done, late fee incurred
Sponsorship - Turbo - Greg - no progress as yet
Sponsorship - Leni - Intel - modest interest, no conclusive outcome
Advanced Networking Program - Simon - done
Sponsorship - Simon, Tony - Internode, looking for follow up from Simon

4. Reports

4.1 Executive Director's Report

- Success of ISOC-AU in projects and profile
- Australian Communications Authority discussions
- Internet Assistance Program - Tony appointed to advisory panel
- Sponsorship - further concentrated effort required here
- Auditor - Chris Booker prepared to carry it out again this year, same fee as last year
- Bookkeeper - Erica's experience with bookkeeper at very reasonable fees, email contact, cash projects, etc

4.2 Audit committee report

Anne reported, in the absence of David
- consideration of David's summary from Audit committee
- pleased to approve the accounts
- thanked treasurer and exec director
- noted financial position
- vote of thanks for outgoing chair, David Thompson
- number of resignations from the Audit Committee, David, Leni and George
- Regular/recurring expense items in excess of income, profit is due to abnormals
- regular contact with sponsors is occurring and essential
- look for a stable financial base, diversification of income sources to include more services revenue, and a focus on risk management
- monitoring of our projections is important

Agreed to thank David and all outgoing members of the Audit Committee, unanimous endorsement.

Agreed to continue Audit Committee
Nominations for Audit Committee: Greg
- others to nominate as they consider
- possibly look for an accountant to assist

Bookkeeper
- has been difficult to hand over to a bookkeeper until we had assessed our requirements
- potentially look at a combined package of office assistance and bookkeeper
- look at half page job discussion, receipts into quickbooks, payg, collecting debts, writing out cheques, records up to date
- look at context of ISOC-AU income, could look at consultancy basis
- Action: Tony prepare a costed proposal with assistance from Anne, Leni, & Erica

Leni departed the meeting

Discussion of financial objectives for 01/02
- look for a policy decision to aim for $50k to $100k retained at the end of each year.
- Tony to present a budget towards this outcome, avoids the Board having to micro-manage.

GeorgeM departed the meeting

5. Resolutions on Notice

The board sets itself the objective of running ISOC-AU's finances in such a way as to end the 01/02 financial year with retained earnings of $50K.
Moved Leni, Seconded Kate, agreed, Erica abstained

6. Policy Discussion or Guest Speaker

Form of words to replace 'only end-user Internet advocacy organisation' statement.
Action: To finalise decision by email.

7. Any Other Business

- Need to consider present and future vacancies coming up for directors positions
- Directors who are considering resignation should make up their mind as soon as possible
Action: all to start thinking of potential candidates any directors thinking of resigning should look for a replacement.

- How many members have renewed
- Action: Tony to send another membership reminder to the list

8. Next Meeting

To be held 27 August 2000
Finance meeting 20 August 2000
Meeting closed 6:55pm

9. Confirmation

Signed as a correct and complete record of the above meeting.

Greg Watson
President, ISOC-AU