Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 10 June 2008
The meeting commenced at 5:45 pm AEST on 10 June 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Paul Brooks, Narelle Clark, Tony Hill, Kevin Karp, Ross Kelso, Cheryl Langdon-Orr, Andrew McRae, Holly Raiche, Gerry White 1.2 Apologies: Jerry Leeson, Jeremy Malcolm 1.3 Absent: 2. Minutes of Previous Meeting Accepted as updated, Moved: KJK, second: RK - passed 3. Actions Arising/Carried Over from the Minutes 3.1 HR to follow up sponsorship lead passed on from NC - on return of NC. Ongoing 3.2 Processes for Members/Mailing list - ongoing 3.7 - HR to draft wording for incorporation onto ISOC-AU web site regarding membership of ISOC - Done 3.3 HR to arrange for invoices to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 3.4 PB to email summary of CommsAlliance activity to Secretary - ongoing 3.5 AMcR and CLO to attend to paperwork requirements at Bendigo Bank - Done 3.6 Secretary to send invitations to members of the Executive to arrange a meeting to resolve some urgent items that have arisen - Done 3.7 HR to coordinate discussion of the membership processes including following individuals HR, CLO, KL, KJK, & JM - Done 3.8 GW to approach knowledgeable professional capable of completing a web site review on behalf of the society - Done 3.9 GA to liaise with new ISOC disability manager - Done 3.10 All Directors to pursue own listed goals from Strategy Day - to be made into a permanent agenda item - Done 3.11 CLO to send URL re FITT mtg - Done 3.12 GA, KJK & HR to liaise concerning appropriate paperwork for PPS to formalise new discussion list(s) - Done 3.13 GA & HR to coordinate addition of persons to new list(s)- Done 3.14 HR to oversight that we satisfy our constitutional requirement regarding retention of Directors on the Board - Done. 4. New and Carried Over actions 4.1 HR to follow up sponsorship lead passed on from Board members. Ongoing 4.2 HR to arrange for email to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 4.3 PB to email summary of CommsAlliance activity to Secretary - ongoing 4.4 HR to coordinate discussion of the membership processes including following individuals HR, CLO, KL, KJK, & JM 4.5 HR to contact KL to ensure that KL sends invoices to HR, KJK, & CLO. HR to send all work requests to KJK, CLO and KL 4.6 PB to contact Internode (Simon Hackett) regarding upgrade of membership 4.7 Treasurer to report on improved financial reporting (historical and predictive) 4.8 Treasurer to finalise with Auditor reporting of financial actuals 4.9 HR to liaise with CLO & NC to determine easiest way to generate future budgets 4.10 August F2F to resolve how financial reports are to be maintained and generated. 4.11 Secretary to contact parties that have expressed interest to become board members before emailing to IAMEMS requesting nominations for new board members. 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - Written report accepted as circulated via email. 5.2 Treasurer's Report 5.2.1 Acceptance of Treasurer's report - Written report accepted as circulated via email. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - No report presented. 5.7 Director's Representations - None rported 6. Membership Issues 7. SIGs Report 7.1 IPv6 SIG 7.1.1 TH represented ISOC-AU at the EU conference 7.2 S&E (Skills & Expertise) 7.3 Accessibility & Usability - New mailing list being established 8. Discussion 8.1 Meetings Attended 8.2 Review of progress by Director's in pursuit of their goals defined at the Strategy Day - Directors will be polled at each future meeting 8.3 Web Review ========== - It was agreed that the ISOC-AU web pages and mailing lists be migrated to PPS Internet within this calendar year. ISOC-AU thanks PPS Internet for its generous hosting offer. 8.4 Budgeting and Forecasting ========================= - Ongoing estimates of the financials are required in order to properly manage the expenses and liabilities. A process needs to be set up to ensure this happens on an ongoing basis. If this requires an extra element of funding, or a MYOB report generated for regular submission, then that needs to be estimated. - Treasurer to report on whether this is practical, ie what it would cost, and the likelihood of it happening - Project budgeting discussion to be moved into the agenda for the Strategy face to face. 8.5 Retention of Board Positions ============================ - It is noted that the process for removal of non-participating directors is that after three meetings without explanation, the Director can be removed and a vacancy declared. The exact process is that the Director is approached and asked to show cause, and where necessary this is either recorded, and/or the Director is then removed from the Board. 9. Any Other Business (4 min) 9.1 Appointment of replacement board member 9.2 GA has arranged a meeting with Lynn St Amore from ISOC at Korea OECD meeting 9.3 Arrangements to be finalised for August Melbourne meeting particularly with regard to Fred Baker meeting 10. Next Meeting The meeting closed at 7:14pm. Tele-conference to be held on 14th July, 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill, President, ISOC-AU