Minutes of Directors' Meeting 1 July 2002

Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting 1 July 2002

The meeting started at 5:45pm AEST on 1 July 2002 and took place by way of teleconference in accordance with the Articles of Association of the Society. Tony Hill chaired the meeting until having to depart at 6:55pm, when Honorary Secretary Gunela Astbrink took the chair.

1. Attendance
Attendance: Gunela Astbrink, Narelle Clark, George Fong, Ross Kelso, Tony Hill, Kate Lance, Cheryl Langdon-Orr, Jeremy Malcolm, Galen Townson
Apologies: Andrew McRae, Gerry White
Absent: Anne Greiner

2. Minutes of Previous Meeting
Proposal to accept the amended draft minutes for May, as a true and correct record. Proposed: Cheryl Langdon-Orr, seconded: Gunela Astbrink, carried unanimously.

3. Actions Arising from the Minutes
- George Fong has done the EGM minutes. Action: Kate to put them on the web site.
- Action: Anne Greiner to do regular Treasurer's Report.
- Censorship protest day on 28th May had some known sites using the protest page (including www.isoc-au.org.au) but a register of some sort would be useful for next year.

4. Reports

4.1 Executive Director's Report
See email circulation.
In future, submission documents should be made available in PDF and HTML on the site.

4.2 Treasurer's Report
Tony Hill reported that the bookkeeper had been in and circulated copies of accounts earlier today. We made a profit of approximately $9,000 on the CTF conference. Excellent news that sponsorship from Telstra has been renewed for the year.
Action Items:
- Tony to pursue the large GST liability component, finalise expenses with bookkeeper.
- Add a financial forecast to future reports: Anne Greiner to discuss with bookkeeper.

5. Membership Issues
- Membership Cards need to be prepared and issued. Costings required for further discussion.
- Separate flags for Concession and Students needed in the database.
Action: Renewal and new membership acknowledgements: Tony to consider methods and further discuss online.
Action: George Fong to check on status with Maddocks re individuals who represent Organisational members.
Directors agreed to take out reciprocal membership with CTN for $100, Tony to accept their offer.

6. Resolutions on Notice
None.

7. Discussion

7.1 ED Employment
It was resolved that the ED continuance of employment will be on a monthly basis from now on as per the contract. Proposed: George Fong, Seconded: Jeremy Malcolm; carried unanimously.
7.1.1 Proposal that the ED, with the treasurer, prepare a budget with a view to forecast income and expenses. Proposed: Narelle Clark Seconded: Cheryl Langdon-Orr; carried unanimously. Action: Kate, Anne.
7.2 Connecting the Future
Went well and generated much good publicity and follow up articles.
7.3 Funding
'Consumer Codes and Guidelines' are the performance criteria set for new potential funding from DCITA. We would need to create a report dialogue on these activities - 2 reports/year are the minimum and a direct contact with the funding agency is recommended.
7.4 ACIF and ISOC-AU
7.4.1 ACIF Consumer Council - ISOC-AU will nominate for inclusion. Tony Hill to follow up online with the Board.
7.4.2 NGN FOG, the Framework Options Group (includes ACA, ACIF, ACCC etc) are also keen to have ISOC-AU involvement. Gunela is on this committee but a more Technical ISOC-AU representative would be useful - it is all by teleconference so we will discuss online. Action: Gunela will circulate information.
7.5 Broadband Advisory Group
Ross Kelso indicated that ISOC-AU should be involved in some of the public consultative process. The emphasis is on Health, Education and SMEs - no residential focus is flagged at this time. ISOC-AU needs to prepare for the public comments we will be later making in our submission.
7.6 Wireless Broadband
Galen reported on the activities including the regulatory aspects under discussion in the WG in preparation for a submission later this year to the Broadband Advisory Group, and needs to include security and privacy issues for consumers. Will be discussed by the Board further online. Action: Galen Townson.
7.7 SPAM
Galen reported on the Round Table activities and the Draft NOIE report.
7.8 Future conference
Possible standards (ENUM, IPv6 etc) topic conference to coincide with our AGM. Action: Tony to further discuss with ATUG.

8. Any Other Business
None.

9. Next Meeting
Meeting closed 7:21 pm. Next meeting July 29th 2002.

10. Confirmation
Signed as a correct and complete record of the above meeting.
Tony Hill
President, ISOC-AU