Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 27 May 2008
The meeting commenced at 5:50 pm AEST on 27 May 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Narelle Clark, Ross Kelso, Kevin Karp,Cheryl Langdon-Orr, Jeremy Malcolm, Andrew McRae, 1.2 Apologies: Paul Brooks, Tony Hill, Jerry Leeson, Holly Raiche, Gerry White 2. Minutes of Previous Meeting Moved: RK, Seconded: KK - passed 3. Actions Arising/Carried Over from the Minutes 3.1 HR to follow up sponsorship lead passed on from NC - on return of NC. Ongoing 3.2 HR and GA to follow up with ISOC on accessibility information for its new wiki - to follow up with Gunela - Done; see new action 4.1 3.3 HR to distribute pro-forma of Director's interests - Done; see new action 4.2 3.4 Processes for Members/Mailing list - ongoing 3.7 - HR to draft wording for incorporation onto ISOC-AU web site regarding membership of ISOC - Ongoing 3.5 HR to arrange for invoices to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - Ongoing 3.6 PB to email summary of CommsAlliance activity to Secretary - Ongoing 3.7 AMcR and CLO to attend to paperwork requirements at Bendigo Bank - Ongoing 3.8 Secretary to clarify the membership of the employment(ED Selection) sub-committee - Done 3.9 Secretary to send invitations to members of the Executive to arrange a meeting to resolve some urgent items that have arisen - Ongoing 3.10 HR to coordinate discussion of the membership processes including following individuals HR, CLO, KL, KJK, & JM - Ongoing 3.11 HR and CLO to prepare statements of actual financial performance, and financial performance against forecasted budget. These are to be circulated at least a week before the Strategy Day (that is by May 5, 2008) - Done 3.12 GW to approach knowledgeable professional capable of completing a web site review on behalf of the society - Deferred until Website migrated 4. New Actions 4.1 GA to liaise with new ISOC disability manager 4.2 All Directors to pursue own listed goals from Strategy Day 4.3 CLO to send URL re FIT mtg 5. Reports 5.1 Executive Director's Report - Accepted as circulated via email. 5.2 Treasurer's Report - Presented on the original date for the meeting, as per email on 11/05/08; CLO also requested co-signing of an additional transfer between funds - Done. 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Director's Representations 5.6.1 Motion: "That the society enter into an agreement with Layer10 to provide a report on ISP Filtering for the purpose of the Society to supply the report to DBCDE. The commercial terms of the agreement to be as already negotiated by email dated 22 May 2008 from the Secretary (on behalf of the Society) to Mr Paul Brooks (on behalf of Layer10) and email dated 23 May 2008 from Mr Paul Brooks to Secretary." Moved: KJK, Seconded GA - Passed 6. Membership Issues 6.1 Membership fees Motion: "That the membership fees for 2008/09 remain at the current level." Moved: KJK, Seconded: GA - Passed 6.2 From Treasurer's report CLO reported that she has personally paid for domain names associated with proposed new consumer body ACCAN on behalf of ISOC-AU and expects to be reimbursed when possible. 7. SIGs Report 7.1 IPv6 SIG No report presented 7.2 S&E (Skills & Expertise) No report presented 7.3 Accessibility & Usability GA, KJK & HR to liaise concerning appropriate paperwork for PPS to formalise new discussion list(s) GA & HR to coordinate addition of persons to new list(s) 8. Discussion 8.1 Meetings Attended Tony: 8 Nov 2007 Communications Alliance 19-21 Nov Australian IPv6 Summit 2007 29 Nov NICTIA meeting 29 Nov NICTIA meeting with AGIMO 24 Jan 2008 Cisco Washington DC 25 Jan Cisco Raleigh, North Carolina 14 Feb Cisco Canberra 14 Feb ADIESA 27 Feb DBCDE 10 Mar TCCM Sydney 11 Mar Review of National Innovation System 11 Mar Maddocks Technology Presentation re IPv6 18 Mar European Commission in Sydney 19 Mar Minister Conroy's Office 20 Mar ANU 31 Mar AGIMO 3 Apr 2020 Local Summit 8 Apr ACS Philip Argy Event 8 Apr Invest Australia 15 Apr Comms Day Summit 16 Apr DIISR 18 Apr VITTA 28 Apr Minister Conroy's Office 14 May ANU 15 May ACT Chief Minister's Department 19 May TCCM Ballarat 21 May Smart Services CRC 22 May Austrade Cebit Market Briefing 28 May ISOC France 29 May ISOC ECC 30 May European Commission IPv6 Da Paul: 10 Mar TCCM Sydney 12 Mar ATUG Conference, Sydney 1 May DBCDE, Canberra 1 May Consumer Representation Forum, Canberra 12 May ISOC-AU Strategy day & APNIC briefing, Brisbane 20 May ATUG Regional Conference, Canberra Ross: 28 April CTN Special Board teleconference 29 April CTN Board meeting, Sydney 30 April CTN Annual Conference, Sydney 1 May Consumer Representation Forum, Canberra 12 May ISOC-AU Strategy day & APNIC briefing, Brisbane Kevin: 21 May Office of Privacy Commissioner HOLLY: 1 May Consumer Representation Forum, Canberra 21 May FITT Luncheon NARELLE: 21 May FITT Luncheon CHERYL: 16 April CTN, ATUG and DCBDE re consumer representation meeting for May 1 and follow up plans 18 April ALAC Paris planning and Summit Meeting 22 April IDNC-WG Meeting 22 April APRALO Monthly teleconference 23 April ALAC ExCo Meeting 23 April ALAC Finance & Budget SC Meeting 24 April At-Large Summit Planning SC 24 April IPv6 Summit teleconference 24 April Consumer Council teleconference 28 April Consumer Council Business Committee teleconference 28 April Telecommunications Consumer Stakeholders Forum / Caucus meeting 29 April IDNC-WG Meeting 1 May auDA Competition Review Panel 2 May Interview (phone) with Westlake Consulting re ALS involvement in ALAC/ICANN 5 May IDNC-WG Meeting 6 May Consumer Council Business Committee teleconference 8 May At-Large Summit Planning SC 8 May IPv6 Summit teleconference 12 May ISOC-AU Strategy day & APNIC briefing, Brisbane 12 May IDNC-WG Meeting 13 May ALAC Monthly meeting 14 May IPv6 Summit teleconference 14 May Consumer Council Face to Face meeting day 15 May ISOC Sphere Project - Chapter Analysis Group Meeting #1 16 May 1st Telecommunication Consumer Representation Stakeholder WG 16 May 1st ISOC Chapter Steering Committee Members Meeting 16 May Paris ALAC Meeting planning SC teleconference 21 May 2nd ISOC Chapter Steering Committee Members Meeting 21 May FITT luncheon 22 May ISOC Sphere Project - Chapter Consultation Group Meeting #1 22 May 2nd Telecommunication Consumer Representation Stakeholder WG 22 May Paris At-Large IPv6 workshop planning meeting 26 May CTN, ATUG and ISOC-AU meeting re consumer representation structural organisation plans 27 May 1st Meeting of the 'fast-track requirements' SC of the Communication Consumer Representation Stakeholder WG 27 May APRALO Meeting 8.2 Review of progress by Director's in pursuit of their goals defined at the Strategy Day - Ongoing (also see Action 4.2) 8.3 Web Review NC: "Budget: $0. Completion Date: targeting end May. I have received no input from either members of the association, nor from board members requesting assistance in pulling this review together. Thus I cannot reach the milestones targeted as I have no-one to share the workload with and I expect to be deeply involved with a major tender at this time. I have also contacted the ISOC people internationally to see what their review is likely to do, as they doing a similar activity. So far, I am informed that Google apps are free to not for profit organisations." NC to liaise with KJK CLO to share Google apps links with other Directors 8.4 Process for Web Work NC: "Budget: $2880, need to go to $7000. Completion Date: end June. We need to keep a tight rein on any requests for work, and this needs to be properly costed and acted on. We are currently budgeting $6814.50 for the year as it needs to include additional hand over work not previously completed and some additional ITOL project description. Original forecast amount is 4hrs/month. All requests need to be logged and work requests approved." 8.5 Budgeting and Forecasting NC: "Ongoing estimates of the financials are required in order to properly manage the expenses and liabilities. A process needs to be set up to ensure this happens on an ongoing basis. If this requires an extra element of funding, or a MYOB report generated for regular submission, then that needs to be estimated. I would like to see us move to a position whereby we receive a yearly forecast and approve a budget at the May board meeting each year. Beyond that, should any variance occur, we should approve that at a corresponding board meeting." Motion: "That the budget presented to the Strategy Day for 2008/08 be approved." Moved: CLO, Seconded: RK - Passed 8.6 Google Calendar NC: "For Information. I have set up a Google calendar for Board events (iaboard) and one for the telecon (telecon) and set it as sharable to the ED and a number of Board members. The idea being that calendar entries can be easily checked and migrated to one's own calendar. Anyone who hasn't sent a Google account name hasn't got access, though I can set it for email addresses. Does anyone have any comments?" All Directors are urged to gain access. 8.7 Retention of Board Positions NC: "We currently have no position on the retention of Board positions in the absence of a contribution, eg where a Board member does not attend any meetings, nor sit on any committees, working parties etc they still serve their term. Should this change? " HR to oversight that we satisfy our constitutional requirement regarding retention of Directors on the Board. 9. Any Other Business GA is to attend Seoul meeting on future of Internet economy. 10. Next Meeting Next teleconference to be held on Tuesday 10 June 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Narelle Clark, Vice President, ISOC-AU