Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 14 May 2007
The meeting commenced at 5:45 pm EST on 14 May 2007 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Narelle Clark, Tony Hill, Kevin Karp, Ross Kelso, Cheryl Langdon-Orr, Jeremy Malcolm, Holly Raiche 1.2 Apologies: Greg Adamson, Jerry Leeson, Andrew McRae, Gerry White 2. Minutes of Previous Meeting Approve minutes including amendment regarding CLO moved Acceptance of previous minutes rather than NC. Accepted: moved NC, seconded KJK 3. Actions Arising from previous Minutes 3.1 ISOC-AU to provide Chapter related contribution to ISOC - in progress 3.2 Board needs to arrange 1 day a week of ITOL & association related web work - TH to arrange contract for maintenance of ISOC-AU web site - Establishment of Employment(or some other name) sub-committee - in progress 3.3 GA to arrange Accessibility TCCM - in progress 3.4 HR to follow up CITEC - in progress 3.5 All board members: Send action items for F2F to KJK for incorporation into agenda - Done 3.6 All board members: Send intended details for attendance at F2F to HR - Done 4. New Actions 4.1 Motion: "ED to make regular ISOC-AU related Chapter information contributions to ISOC news media, and to do so on an ongoing basis." Moved CLO, Second KJK, Passed 4.2 HR to follow up PIR nomination with ISOC and re-submit Chris Disspain 4.3 HR to liaise with NC to takeover administration of IAMEMS Majordomo list. 4.4 The contact details for members/sponsors is to be circulated by CLO for the purpose of updating contacts 4.5 TH to schedule a meeting of the remuneration sub-committee proposal is 9am Thursday 17th May 4.6 HR to forward proposed Revenue Sub-committee action items arising from the Strategy table to KJK for incorporation into a subsequent meeting of the Revenue sub-committee 4.7 KJK to formulate a list of criteria for a new Director, distribute to the board for approval with a view to distributing to IAMEMS requesting volunteers to fulfil the role. 4.8 KJK to incorporate into future Board agenda's report items for Remuneration and Director's Representations Reports 4.9 CLO to prepare report on recent developments in APRALO for distribution to IAMEMS 4.10 GA and HR to examine what is required for Accessibility TCCM 5. Reports 5.1 Executive Director's Report - ED to keep F2F strategy table document as an ongoing collaborative document, suggestion was made to use GoogleDocs for such. - Written report accepted as circulated via email. 5.2 Treasurer's Report - Written Financial reports accepted as circulated via email. 5.3 Revenue Sub-committee - Revenue committee - no report presented. 5.4 Sponsorship - Sponsorship committee - no report presented 6. Membership Issues - It was noted that June 30 is the renewal date for members. 7 SIG Reports 7.1 IPv6 SIG - Final ITOL IPV6 for eBusiness report has been submitted and payment has been received. - IPV6 Summit initial acceptances from presenters have been received. 7.2 Skills & Expertise - No report presented. 7.3 Accessibility & Usability - No report presented. 8. Discussion 8.1 PACINET Call for Papers/Presentations for PacINET 2007 sent to Chapter Delegates and the IAMEMS: Background to be provided by CLO in short form at the meeting in terms of merit of whether our participation by offering a paper (our ITOL work on IPv6 comes immediatly to mind for example) which can be either remote or by attendance. CLO participated all sessions last August via remote participation and several remote papers were given in those sessionsand worked well... though seeking possible funding to sens someone to present might be worth considering. General background on PACINET can be found at http://www.picisoc.org/tiki-index.php?page=PacINET%202007 by ways of further briefing to the Board. 8.2 Remuneration Sub-Committee Motion "That the Board establish a Remuneration Subcommittee, comprised of the ISOC-AU Executive Officers that oversees all paid activities on behalf of ISOC-AU, to ensure that: * All paid activities undertaken are in furtherance of the current strategy and objectives of ISOC-AU; * All paid activities are within the budgetary constraints of ISOC-AU; and * All paid activities have suitable contractual arrangements in place. A quorum of the Subcommittee shall be three." Moved: NC, Seconded: CLO, Passed 8.3 Proposed strategy day matrix - Directors comments and discussion 8.4 TCCM project update 8.5 Calendar for 2007 - June meeting is moved to Monday 18th 8.6 Meetings attended. - Cheryl Langdon-Orr 19th April Teleconf Meeting with IPv6 Summit Committee 23rd April Meet with Chair of Comms Alliance Consumer Council re DCITA CC sitting fee application. 24th April attended India Services / ASR ICT-wg event 26th April attended edu.au's Jimmy Wales Seminar on 'Challenging how knowledge is created' 1st May Board F2F 2nd May Teleconf Meeting with IPv6 Summit Committee 2nd May Teleconf Meeting with JCE (Joint Consumer and Disability Council Executive) 3rd May FITT ICT Breakfast and CeBIT guided tour. 8th-9th May ALAC Teleconf 11th May Meeting with Holly re banking requirements for card, possible networking opportunities in Connecting Up Conference in Adelaide, and conduct the Teleconference Meeting of the IPv6 Summit. - Kevin Karp 24/4: India Services/ASR ICT-wg event 9 Any Other Business 9.1 Vacancy on Board 9.2 Implement under future agenda's reports Remuneration and Director's Representations Reports 10. Next meeting The meeting closed at 7:10pm. The next meeting will occur by teleconference at 5:45pm AEST on 18th June, 2007 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill President, ISOC-AU