Minutes of Directors' Meeting 26 May 2003

Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting 26 May 2003

The meeting started at 5:45pm AEST on 26 May 2003 and took place by way of teleconference in accordance with the Articles of Association of the Society.

1. Attendance
Attendance: Gunela Astbrink, Ross Kelso, Craig Ng, Kate Lance, Jeremy Malcolm, Gerry White, Cheryl Langdon-Orr, Narelle Clark (Chair/Minutes).
Apologies: Andrew McRae, Tony Hill, George Fong.
Absent: Anne Greiner, Galen Townson.

2. Minutes of Previous Meeting
MOVED (Kelso/Malcolm): That the minutes of April 28 be approved with the following changes noted: Narelle Clark was granted leave from the previous meeting. CARRIED

3. Actions Arising from the Minutes
Kate:
Action: confirm/update membership info on web etc
Action: check how AUUG does regular deductions
Kate advised that she could find no such information and was of the belief that AUUG did not renew by automatic deduction. It was agreed that this be held over pending changes to the renewal process in train already. (Held over to July)
Tony:
Action: Draft renewal of membership text - yet to be done
Action: to complete Adelaide TCCM report and forward to Kate - (complete - marked up and now on-line)
Action: to report back on Chinese Delegation to ISOC (Held over)
Cheryl:
Action: to consider how to implement in renewals, obtain proforma from bank
Cheryl advised that an MYOB module was now available to streamline the process and implement a range of convenient payment options for a price of $398.
MOVED(Langdon-Orr/Ng): that Cheryl Langdon-Orr be authorised to purchase the 'Smartpay MYOB' module for membership invoicing. CARRIED
Action: to confirm membership processing, invoices, regular deductions (in hand between Cheryl and Tony)

Andrew:
Action: To chase down possible Cisco sponsorship and contact details (Complete - Tony advised, keep open til meeting scheduled)
Craig:
Action: To check ASIC Web site - complete
Action: To check requirement for company documentation - complete.
ACTION: Craig to prepare a paper company register at Maddocks
ACTION: Cheryl to provide list of members

George: Action: to contact Tony re IAP - held over.
Gerry: Action: to forward Adelaide TCCM photo - complete.
Craig & Narelle: investigate membership contact with university students - held over.
Galen: Synopsis on Wireless Broadband - held over.

4. Reports

4.1 Executive Director's Report
As circulated earlier, main activities:
* Finalised Brisbane TCCM meeting, helped by Gunela.
* Marked up Adelaide and Brisbane TCCM reports for our site.
* Reworked DCITA application again with Tony.
* Organised Melbourne TCCM meeting, helped by Craig.
* Promoted a number of Inernet-related events.
* Handled phone and email enquiries on membership.
* Marked up and circulated last month's Minutes.
* Organised teleconference, agenda.

Upcoming Meetings:
Broome and Darwin TCCM meetings to be scheduled next month
Sydney additional TCCM meeting to be held 26 June
Another 1 day forum jointly with the AC3 proposed for August
MOVED (Ng/Langdon-Orr) that the ED report be accepted CARRIED.
4.2 Treasurer's Report
P&L and Balance Sheet presented.
Bendigo account not yet finalised, intended for this month, whereupon signatories will be finalised.
DCITA requires a discrete account be established for its grant funding - to be established.
MOVED (Langdon-Orr/White) that the financial report be approved CARRIED.
MOVED (Langdon-Orr/Astbrink) that $29.95 be approved for Cheryl to purchase some standard invoice paper CARRIED.

5. Membership Issues
No further membership issues discussed. Membership invoicing needs to be commenced from early June (reminder).

6. Resolutions on Notice
nil.

7. Discussion
No specific meetings were discussed. TCCM reports are on-line.

8. Any Other Business
Directors were advised that Geoff Huston's web site www.potaroo.net features an 'Internet 5 Year Plan'.
Cheryl had attended an ASIC advisory session and noted that reporting arrangements were to change from 1 July 2003. This may require changes in the company returns lodgement dates, and hence force a shift in the AGM date.
ACTION: Cheryl to send her notes to Craig ACTION: Craig to investigate and report next meeting
Kate advised of a letter received re superannuation changes. Cheryl advised that she was aware of the new requirement to report to employees on superannuation holdings and that this was now available in the current ISOC-AU accounting system.
It was noted that some minutes had not yet been made available for previous meetings. ACTION: Gerry White undertook to take minutes at successive meetings.
Jeremy is compiling an Interconnect submission and called for assistance; Narelle indicated a conflict of interest. Jeremy will take this up on the IAMEMS list. Directors were advised the submission is due 20th June.
ACIF will be having an NGN seminar in Sydney 13 August 2003 - Gunela will send on a full notice as it is available.

9. Next Meeting
Meeting closed at 6:50pm. Next meeting 5:45pm 23 June 2003.

10. Confirmation
Signed as a correct and complete record of the above meeting.
Narelle Clark
Vice-President, ISOC-AU