Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 6 April 2010
The meeting commenced at 5:45 pm AEST on 6 April 2010 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Paul Brooks, Narelle Clark, Rob Forsyth, Robert Gregory, Tony Hill, Ross Kelso, Cheryl Langdon- Orr, Andrew McRae, Holly Raiche 1.2 Apologies: Kevin Karp 1.3 Absent Jerry Leeson, Gerry White 2. Minutes of Previous Meeting Accepted minutes of Previous Meeting 2 February, Moved: CLO, second: RK, passed 3. Actions Arising/Carried Over from the Minutes 3.1 HR to contact Nick Gruen to arrange a possible future event. HR explained Gruen no longer works for the Government so any follow up on Gov 2.0 would have to be with someone else. - Closed 3.2 HR to explore opportunity to hold a broader user based forum on the NBN which should have a fund raising benefit for ISOC-AU. Both the ACCAN and ISOC grant applications provide for an event based around the NBN - Closed 3.3 HR distribute information on RAA amendments to iamems seeking additional comments - ongoing (reports are in the ED Report) 3.4 HR to confirm with Drew both that ISOC-AU will not have financial obligations but confirm ISOC-AU's ongoing interest in and support for an IETF meeting in Australia plus we should incorporate a tele-conference with Drew at the next Board F2F strategy session. HR to investigate new funding sources especially from within Government. The meeting agreed that support should be sought from both Federal and state governments (including MMV)- HR to explore - ongoing 3.5 KL to add history project to SIG. Then HR to draft text for SIG page and liaise with KL for link to SIGS on home page. Replacement action item: First RG to liaise with Glenda Korporaal on progress of history. Then forward text to NC. 3.6 PPS to put MYOB software on their server. HR has checked with KK - MYOB could not be put onto the PPS server. Replacement action items. HR to check with TH on MYOB software then liaise with CLO and KK on how MYOB program can be shared by more than one user. 3.7 HR to send out either a receipt for those members who have paid or a reminder to those who have not. HR reported she has appointment with bookkeeper on 21 April, after which membership files will be updated, receipts can be sent. New action item: HR to report to next Board meeting on ISOC-AU membership 3.8 GW to prepare summary of comparison between worldwide and Australian Internet filtering for consideration of Board. - ongoing 3.9 HR to adjust minutes to change reference from KK to KL - Closed 3.10 HR to distribute the final report of the IPv6 Summit organising committee to the Board - to be discussed in General Business - Closed 3.11 HR to distribute list of NBN issues and NC to distribute her report to Board with a view to preparing a distribution of issues to iamems. With HR and NC to prepare a submission for NBNCo deadline of February 12 especially liaising with consultant from RF. Submission to NBNCo competed and submitted, as was submission to Senate Select Committee on the NBN - Closed. Liaising with RF ongoing. 3.12 HR to prepare ACCAN grant application due March 18 or (unlikely) alternately February 18 - Closed 3.13 HR to chase up the content filtering letter to determine if ISOC-AU can participate - Ongoing. 3.14 HR to distribute a final wording for the iiNet meeting to be made by TH - Closed 4. Reports 4.1 Executive Director's Report - Accepted 4.2 Treasurer's Report - Accepted CLO reported on cash in the bank. Payment from DBCDE for progress report on TCCM has been received along with smaller sum of sitting fees for HR attendance at ACCAN Policy Committee and payment of expenses for HR attendance at auDA Committee meeting. Significant amounts outstanding are from Google AusRegistry. HR to follow up. 4.3 Revenue Sub-committee - No report 4.4 Sponsorship - No report 4.5 Remuneration Sub-Committee - No report 4.6 Director's Representations CLO reported on her activities with ICANN including membership of the Post Expiry Domain Name WG - their report is due out in June for comment - CLO to notify ISOC-AU when released. As ALAC Chair, CLO also the single consumer rep on the ICANN accountability and transparency review. More generally, if Directors are attending a meeting and participate wearing their ISOC-AU hat, this should also be listed here. 5. Membership Issues - No discussion HR reported on her meetings with Optus and Melbourne IT. 6. SIGs Reports 6.1 IPv6 SIG HR reported that Martin Lack & Assoc has been holding significant surpluses from past Summits for the three host organizations (ISOC-AU, auDA and Ai Group). At the last Summit committee meeting, it was suggested that each of the three organizations leave a certain amount owing them with Martin Lack & Assoc as a float so that participating in the summit as a host orgnisation is risk free. It was left up to each organisation, however, as to whether they withdraw some/all of the funds owing. It was moved by CLO, seconded NC that ISOC-AU leaves an amount with Martin Lack & Assoc as a float have the remaining be remitted to ISOC-AU. Carried. 6.2 S&E (Skills & Expertise) - No Report 6.3 Accessibility & Usability GA reported contact with Karen Rose of ISOC on accessibility issues. The meeting agreed that ISOC-AU could put in for an ISOC Community Grant in the next funding round on accessibility, and that GA should begin work now on building up the contacts with other ISOC members for this grant application. 7. Discussion 7.1 Review of progress by Director's in pursuit of their goals defined at the Strategy Day - No Discussion 7.2 The meeting agreed it would be valuable to have members informed of the meetings etc attended by the ED and other directors - perhaps a quarterly available on the website, recognizing that some of the ED report is for ISOC-AU directors only. New action item: HR to liaise with KL on having newsletter on website as a compendium of meetings attended, submissions made, etc. 8. Any Other Business 8.1 Dual-Stack ISOC-AU's mail facilities Proposal to approach IPv6Now and PPS Internet to dual stack the ISOC-AU mail server and the mailing list facilities (iamems, iamems-announce, and iaboard). The proposal would be at no cost to ISOC-AU. However, NC noted there may be glitches in the transition of the lists. Moved PB, seconded GA to accept proposal. Carried. New action item. PPS to liaise with NC on transition of lists. 8.2 Host ISOC INET conference The meeting agreed in principle to consider the proposal (as circulated to the Board) as long as the event can springboard off of another major event (the IPv6 summit) and ISOC-AU ask what resources ISOC can make available to host the INET conference. 8.3 Appearance at Senate Select Committee on NBN ISOC-AU has been asked by the Senate Select Committee on the NBN whether it can appear, based on our submission. The two available dates are April 14 in Melbourne and 15 April in Canberra. TH said he probably could appear in Canberra on the 15th, or if not, RG could appear on the 14th in Melbourne. New action item. HR to confirm arrangements for ISOC-AU appearance before the Senate Select Committee. 9. Next Meeting Tuesday May 4, 2010 10. Confirmation Signed as a correct and complete record of the above meeting. The meeting closed at 6.55 pm. Tony Hill President, ISOC-AU