Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 14 April 2008
The meeting commenced at 5:45 pm AEST on 14 April 2008 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Gunela Astbrink, Narelle Clark, Tony Hill, Ross Kelso, Kevin Karp, Cheryl Langdon-Orr, Jerry Leeson, Jeremy Malcolm, Holly Raiche, Gerry White 1.2 Apologies: Paul Brooks, Andrew McRae 1.3 Absent: Greg Adamson 2. Minutes of Previous Meeting (1 min) Moved: KJK, second: GW - passed 3. Actions Arising/Carried Over from the Minutes (5 min) 3.1 - HR to follow up sponsorship lead passed on from NC - on return of NC. Ongoing 3.2 - HR to contact Domain Name registrars with a view to inviting them to become Enterprise or Strategic members - Done 3.3 - HR and GA to follow up with ISOC on accessibility information for its new wiki - to follow up with Gunela - Ongoing 3.4 - HR to distribute pro-forma of Director's interests - ongoing 3.5 - HR and GA to follow up on potential activity for World Communications Day 17 May 2008 - Done 3.6 - Processes for Members/Mailing list - ongoing 3.7 - HR to draft wording for incorporation onto ISOC-AU web site regarding membership of ISOC - Ongoing 3.8 - HR to request ISOC to place note regarding membership requirements for chapters on the ISOC web site - Done 3.9 - HR to arrange for invoices to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 3.10 - PB to email summary of CommsAlliance activity to Secretary - ongoing 3.11 - AMcR and CLO to attend to paperwork requirements at Bendigo Bank - ongoing 3.12 - HR to follow up with BCDE with regarding who to invoice for TCCM grant activity - done 4. New and Carried Over actions 4.1 - HR to follow up sponsorship lead passed on from NC - on return of NC. Ongoing 4.2 - HR and GA to follow up with ISOC on accessibility information for its new wiki - to follow up with Gunela - Ongoing 4.3 - HR to distribute pro-forma of Director's interests - ongoing 4.4 - Processes for Members/Mailing list - ongoing 3.7 - HR to draft wording for incorporation onto ISOC-AU web site regarding membership of ISOC - Ongoing 4.5 - HR to arrange for invoices to be sent to ISOC members who have indicated that they wish to be a member of ISOC-AU - ongoing 4.6 - PB to email summary of CommsAlliance activity to Secretary - ongoing 4.7 - AMcR and CLO to attend to paperwork requirements at Bendigo Bank - ongoing 4.8 Secretary to clarify the membership of the employment(ED Selection) sub-committee 4.9 Secretary to send invitations to members of the Executive to arrange a meeting to resolve some urgent items that have arisen. 4.10 HR to coordinate discussion of the membership processes including following individuals HR, CLO, KL, KJK, & JM 4.11 HR and CLO to prepare statements of actual financial performance, and financial performance against forecasted budget. These are to be circulated at least a week before the strategy day (that is by May 5, 2008) 4.12 GW to approach knowledgeable professional capable of completing a web site review on behalf of the society 5. Reports 5.1 Executive Director's Report 5.1.1 Acceptance of ED report - Written report accepted as circulated via email. 5.1.2 HR to attend DBCDE Consumer Stakeholder meeting following up their invitation to ISOC-AU. HR seeking board approval regarding the paper that has been circulated. HR briefly reviewed major points for the benefit of the Board. Further discussion to be carried out online amongst the board members. 5.1.3 Proposed IETF meeting in Brisbane Convention - further discussion to be held online 5.1.4 Membership - HR to gain access to the membership list and to co-ordinate membership review committee. 5.2 Treasurer's Report 5.2.1 Acceptance of Treasurer's report - Written report accepted as circulated via email. - NC requested statements of actual performance, and performance against forecasted budget. HR and CLO to prepare and to circulate at least a week before the strategy day (that is by May 5, 2008) 5.3 Revenue Sub-committee - No report presented. 5.4 Sponsorship - No report presented. 5.5 Remuneration Sub-Committee - No report presented. 5.6 Employment Sub-Committee - Performance review with ED to occur tomorrow afternoon. 5.7 Director's Representations - GA has made representations to the Australia 2020 Summit process 6. Membership Issues (1 min) 6.1 From iaboard Calendar: discussion of membership fees for coming year and reminder to send out membership notices - held over to next meeting 6.2 From Treasurer's report: "1. if we make any changes to the amount(s) charged? 2. Do we offer any other levels of membership? 3. Do we offer any special deals? If so what? 4. Note, and here it means making sure the Web page says that as well Something like RENEW YOUR Annual Membership now with a link to the online form, that Membership is due and payable by 30th June and that invoices will be sent out via email to Members listed contact details (other than those on auto renew) in the week starting 26th May. 5. In the week starting 26th May I think we should also be sending messages to the IA Announce and or Membership list as well" Held over to next meeting. 7. SIGs Report 7.1 IPv6 SIG 7.1.1 Hosting organisation for the IPv6 Summit have been determined. 7.2 S&E (Skills & Expertise) 7.3 Accessibility & Usability - New appointment by ISOC to represent accessibility issues 8. Discussion 8.1 Meetings Attended Cheryl Langdon-Orr 17 March IDNC WG Meeting an ICANN ccNSO working group 18 March IPv6 SIG Meeting with Per Blitz & Meeting following 22 March GNSO Improvements WG Meeting 25 March Consumer Council BC Meeting 25 March APRALO Meeting 26 March Document Freedom Day at Google Offices 27 March IPv6 Summit Meeting 27 March ALAC ExCo Meeting 28 March Consumer Council BC Meeting 31 March ALAC B&F Committee Meeting 1 April GNSO Improvements WG Meeting 3 April CC Teleconference 8 April ALAC Summit WG Meeting 8 April CC Teleconference 8 April auDA Budget SC teleconference 9 April ALAC Meeting 9 April Meeting with ATUG& CTN re Consumer Forum in ACT May 1 7-8 April log onto remote participation at ARIN Meeting for IPv6 sections of Agenda 12 April GNSO Meeting on new gTLDS (note this was an O/N 10 hr event) 14 April auDA Board Meeting 14 April auCD Board Meeting 9. Any Other Business (4 min) 9.1 Web Review - GW to approach knowledgeable professional capable of completing a review on behalf of the society. A request for scoping of the possible services was made. - NC to arrange to move existing web site away from Connect and with a view to move to PPS 9.2 Process for arranging Web Work - HR to cc President & Treasurer whenever any web work is requested. 9.3 Google Calendar Use - NC to come back with summary on who is on Google Calendar system. 9.4 Retention of Board System wthout attendance. - HR to look for in the minutes for when a policy was formulated for non-participation of Directors 10. Next Meeting The meeting closed at 7:11pm. Tele-conference to be held on 12th May, 2008. 11. Confirmation Signed as a correct and complete record of the above meeting. Tony Hill, President, ISOC-AU