Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting 25 March 2002

The meeting started at 5:45pm AEST on 25 March 2002 and took place by way of teleconference in accordance with the Articles of Association of the Society. Tony Hill chaired the meeting.

1. Attendance

Attendance: Gunela Astbrink, Narelle Clark, George Fong, Tony Hill, Ross Kelso, Kate Lance, Cheryl Langdon-Orr, Galen Townson, Jeremy Malcom, Gerry White.
Apologies: Andrew McRae
Absent: Anne Greiner and George Michaelson

2. Minutes of Previous Meeting

Proposal to accept the draft minutes (as circulated) for February as a true and correct record. Amendments: Galen's last name wrong; replace Townsend with Townson. Proposed Galen Townson, seconded Ross Kelso, carried unanimously.

3. Actions Arising from the Minutes

* Bookkeeper has made good headway with conversion of accounts from Quicken to MYOB, but one or two details required: one from the Auditor Chris Booker and Income accrual details.
* Formal thanks noted for Hovtek Pty Ltd (Foundation Member) who supplied a licensed version of MYOB updated to v.11 for Board use of treasurer/bookkeeper etc.
* Tony to follow up new potential sponsorship contact at Telstra.
* Plan of Activities to be sent to ISOC: Pending till ISOC ask for it.

4. Reports

4.1 Executive Director's Report

* Finished Society "CV" - what we are, what we've achieved.
* Put copyright notice on ISOC-AU page.
* Worked extensively on old brochure, new wording from CV document, new layout, new membership fees. Ready in time for printing for Interop.
* Discussed, wrote about problem with constitution in detail with Maddocks lawyers. Started organising General Meeting for 7th May.
* Teleconference with ac3 people, correspondence, phone calls.
* Attended ACA meeting on ISP Code of Conduct in Melbourne.

Matters Arising From this Report:
* Follow up Interop stand with Key3Media and Terrapin for alliances for future and similar events. Action: Tony and Kate.
* Sponsorship document and general membership brochure to go onto our site: action Kate.
* Email Brochure doc to GeorgeF for conversion to PDF. Action Tony

* Extraordinary General Meeting 7th May. Action: Kate to get constitutional changes from Maddocks, write Notice of Meeting etc, and send to members. Also put on web site.
* Continue planning for conference "Connecting the Future" with ac3. Action Kate.
* Write pages on introduction to Internet for new users, for InterACT as sponsorship requirement. Action Kate.
* Newsletter - Action Kate.

4.2 Interop Report

Report by Narelle, as circulated to directors and members lists.
Formal thanks were offered to all those involved in Interop - Narelle Clark (Co-ordinator), Galen Townson, Tony Hill, Cheryl Langdon-Orr, Alex Orr, Marghanita da Cruz, and Chris Fegan.

5. Membership Issues

New members put on hold till after the Extraordinary General Meeting May 7th 2002. Notice to be sent ASAP after Maddocks have supplied constitutional changes. Action Kate as above.

6. Resolutions on Notice

Nil.

7. Discussion

7.1 Advisory Council Activity

* Gerry to draft strategy for online discussion re this. Action Gerry.

7.2 Sponsorship

Funding discussion inserted from Strategy Meeting:
o Sponsorships need to be aggressively pursued.
o Smaller sponsors required, including event sponsorship, newsletter sponsorship.
o Follow up with Gov't, State and educational facilities.
o Consulting and project management jobs. ISOC-AU as consultant.
o Ask membership base for ideas as well.
o Short and long term options before and after June need to be pursued.

Actions:
o Aim for a contact for 5-10k per director in next 7 days, wish list for event sponsorship in each state. Action everyone.
* Do DCITA application for user representation group funding, due April 12. Action Tony and Kate.
* Check Victorian govt funding for technical educational events, due April 3. Action Kate and Ross.
* Follow-up forum to ac3 CTF later in year in Melbourne. Action Kate, Ross, Tony.
* 16th May ACIF meeting Sydney. Action: Gunela to provide url/details.

7.3 ASIC

Apparently Annual Return for 2001 still regarded as not up-to-date. Action Tony to explain to ASIC that information has already been submitted.

7.4 Broadband Advisory Group

Unfortunately we were not included in this group, but will remain active with any reports/comments and feedback opportunities that occur.

8. Any Other Business

Keep a watching brief on issues as they arise, particularly the Broadband Advisory Group.

9. Next Meeting

Monday April 22nd, 2002 with F2F in Melbourne for Directors with venue TBA.
Meeting closed 18:40 pm.

10. Confirmation

Signed as a correct and complete record of the above meeting.

Tony Hill
President, ISOC-AU