Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801

Minutes of Directors' Meeting, 26th March 2001

The meeting started at 5:50pm AEDT on the 26th March 2001 and took place by way of teleconference in accordance with the Articles of Association of the Society. 

1. Attendance

 Gunela Astrbrink, Tony Hill, Greg Watson, Leni Mayo, George Fong, David Thompson, Anne Greiner, Simon Hackett, George Michaelson

  Apologies: Kate Lance, Andrew Mcrae. 

2. Minutes of Previous Meeting

 David proposed, Leni Seconded

Proposal to accept the draft minutes for February as a true and correct record. Proposed: David Thompson, Seconded: Leni Mayo, motion passed unanimously.

3. Actions Arising from the Minutes

Andrew – bi-annual strategy meeting – locked in

Anne – Contact potential sponsors, Adobe and Corel – ongoing

ED pay and super – Anne – organised

Anne – BAS – not done yet but George M has sent on paperwork that Anne needs. In train.

  PAYG due soon – late but marginal penalty. Administrative and paperwork difficulties

  David – talk to the WWF – contact made but no response as yet.

  Tax Review by John Howard –ongoing. David is following this up.

  George F – approach to Vice Chancellors at Uni ongoing

  Goerge F – Privacy Policy submission – to Privacy Commissioner. Contact has been made with Privacy Commissioner. To be submitted next week.

 Anne – pro bono accountant – transferred to audit and finance responsibilities.

 George F – new lawyers – meeting with a law firm took place today. Awaiting their decision.

George M – interest bearing account – on hold as yet – operating address for ATO – being done now, not finished yet

George F – to run off financial reports lodged and get them signed off by 2 directors.

 Greg Watson – Age Article – on hold.

Gunela – Age article submitted – George F to try and submit this week.

 Greg Watson Turbo Linux sponsorship– nothing yet

 Leni – Intel – some contact but no clear commitment yet.

 Simon – Report on ANP. Simon will do this by Friday

 Simon – potential sponsors – Internode – Tony and Simon to talk offline by end of the week.

 Tony

All covered by the written report

 JOINT

  George M, George F, Anne – explore alternative banks – postponed.

  Tony, Anne – follow up membership action – ongoing.

  4.1 Executive Director's Report

  ICANN – has been our major focus and produced significant benefits for Australia in terms of understanding the international domain name process. ISOC-AU came of age at this event. A few minor technical glitches but other than that it went off without a hitch. Helped significantly by cash and inkind supporters. Vint Cerf announced a formal motion of appreciation would be provided  . Small surplus looks confirmed. Possible that some of the surplus might be used to sponsor a student to the next ICANN meeting.

  Catch up on admin work – small members' meeting in Canberra. This was a successful members; event and there were some interesting attendees.

  Tony has been going through auDA competition policy and Privacy and PKI policy.

  4.2 Audit Committee's Report

  Audit Committee Report – no formal meeting held at this stage. Held over until next week. We need to get unaudited accounts to the Board. Some difficulties in trying to co-ordinate, but getting sorted.

  ACTION – Anne to liaise with David about pulling in a part time bookkeeper – half page proposal for a job spec – within a week.

4.3 Ad Hoc Committees

nil

  5. Resolutions on Notice

  nil

  6. Policy Discussion or Guest Speaker

  A draft response to the auDA competition panel was circulated to ISOC-AU members seeking feedback. We will have this in for the next round as members and board need time to digest it. Substantial document.

 Gunela raised a point that discussion on the IAMEMS list could be increased to reflect more of the activity on the IADIRS list. General discussion was of the view that perhaps discussion on IAMEMS list could be increased in this way.

Proposed that a summary of the paper be produced and this be submitted to the auDA panel with a fuller position to be fleshed out with consultation with the members. Greg urged the directors to review the report circulated to members so that a summary presentation can be submitted by lunchtime tomorrow.

  7. Any Other Business

  Strategy Planning Meeting – Agenda. Greg has spoken to a few people about the prospect of bringing in a facilitator. George has some reservations about the cost. Possibly $2000 expense – capped at that. Proposal to postpone. Initial one-off commitment of funds. Everyone was comfortable in the investment and the return in respect of the heightened value of the meeting.

  All directors need to email potential Agenda items for the Strategy Meeting.

  Leni raises the issue of how to measure performance of the directors and the Society.

  Greg will send out the CV of the facilitator.

  8. Next Meeting

  30^th April 2001

Finance Committee Meeting – 23^rd April 2001.

9. Confirmation

Greg Watson
President, ISOC-AU