Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801Minutes of Directors' Meeting, 12 February 2007
The meeting commenced at 5:45 pm EST on 12 February 2007 and took place by way of teleconference in accordance with the Articles of Association of the Society. 1. Welcome 1.1 Attendance: Greg Adamson, Gunela Astbrink, Narelle Clark, Tony Hill, Kevin Karp, Ross Kelso, Kate Lance (Visitor), Cheryl Langdon-Orr, Andrew McRae, Jeremy Malcolm, Holly Raiche, Peter Nissen, Gerry White 1.2 Apologies: Jerry Leeson, 1.3 Absent: None. 2. Minutes of Previous Meeting Accepted: moved RK, seconded KJK 3. Actions Arising from previous Minutes 3.1 Must keep on pursuing sponsorship - canvas member networks for potential sponsors, check out new areas, not just infrastructure - All Directors 3.2 Revenue Sub-Committee to follow up sponsorship initiative with Sensis & Austrade representatives. 3.3 Board needs to arrange 1 day a week of ITOL & association related web work - Still being completed 3.4 CISA's CommunIT Project - Connecting Up Conference. - HR to take offline and discuss with CLO 3.5 CLO to prepare nomination of new ED for ISOC-AU representative on auDA Policy Review Panel by 25/1/2007 - Done 3.6 TH to arrange new ED's contract with Maddocks - Done 4. New Actions 4.1 Must keep on pursuing sponsorship - canvas member networks for potential sponsors, check out new areas, not just infrastructure - All Directors 4.2 Revenue Sub-Committee to follow up sponsorship initiative with Sensis, Austrade & Optus representatives. 4.3 Board needs to arrange 1 day a week of ITOL & association related web work - TH to arrange contract for maintenance of ISOC-AU web site 4.4 CLO to follow up with NC to sign physical copy of minutes so that CLO can present them to the Bendigo Bank 4.5 CLO to follow up with AuCD regarding their expressed desire to be involved with the ITOL/TCCM meetings 4.6 GA to arrange Accessibility TCCM 4.7 Directors to prepare questions in preparation for KR attending the April Board Meeting 4.8 CLO to approach Chris Disspain to be nominated by ISOC-AU for PIR .ORG 4.9 TH to forward nomination of GA to N-TSAG 4.10 HR to investigate a level of CeBit involvement which is less than having a stall and to investigate cost/benefits and to report back to Board 4.11 TH & CLO to present questions raised to APRALO and report back to board 4.12 DCITA FOTI AusTender: HR, GA, RK & TH to explore and report back to the board 4.13 HR to investigate formulation of SAIA sub-committee. 4.14 Business Cards: HR to collect pricing and to follow up with CLO 5. Reports (25 min) 5.1 Executive Director's Report - Written report accepted as circulated via email. 5.2 Treasurer's Report - Written Financial reports accepted as circulated via email. - Motion: "That the Board instruct the Bendigo Bank at Galston, to make the following alterations to the authorised signatory(ies) listed on our accounts, (in addition to the existing paperwork / instructions regarding the addition of Harriet Raiche (Holly), to all our accounts, as currently lodged with the bank). 1. That the listing of *available signatories* be altered with the removal of the names of Anne Greiner & Catherine Lance. 2. That the Bendigo Business Cash Management account # 121058150 (card access account) be included on our Internet Banking access to be available for online viewing and transactions. 3. That the Bendigo Business Cash Management account # 121058150 (card access account) have listed (for full access) *in addition to ANTHONY HAMILTON HILL (currently the sole authorised signatory on this account)*, all authorised signatories listed against our Society's Bendigo Business Cash Management account # 119839538; Specifically:- ANDREW ARCHIBALD MCRAE GUNELA SOLVEIG ASTBRINK NARELLE LESLEY CLARK DOUGLAS ROSS KELSO CHERYL RALDA LANGDON-ORR GERALD KINGSWOOD WHITE JEREMY MARK MALCOLM KEVIN JOHN KARP" Moved: CLO, Seconder: AMcR Passed unanimously. 5.3 Revenue Sub-committee - Revenue committee - no report presented. 5.4 Sponsorship - Sponsorship committee - no report presented 6. Membership Issues - No discussion held 7 SIG Reports 7.1 IPv6 SIG - IPv6 Summit - Progress - Verbal Report presented by TH. - ITOL IPv6 for e-Business - Progress - ITOL IPv6 for e-Business - progress - CLO explained the need to adjust banking arrangements leading to the motion passed under Treasurer's Report. 7.2 S&E (Skills & Expertise) - Written report accepted as presented. 7.3 Accessibility & Usability - No report presented. 8. Discussion 8.1 IGF, Proposed Motion: "That ISOC-AU join the Online Collaboration Dynamic Coalition, affiliated with the Internet Governance Forum, with Jeremy Malcolm as its representative, on the understanding that Jeremy will not allow ISOC-AU to commit itself to any action without further board approval." Moved: JM, seconder KJK Passed 8.2 Call for nominees for the Public Interest Registry .ORG Advisory Council (nominations due by 14 March) Motion:"ISOC-AU to nominate Chris Disspain" Mover: KJK, Seconder: GA Passed 8.3 Call for volunteer for N-TSAG - GA to attend N-TSAG via Teleconference 8.4 Response to the CeBIT proposal for cooperation on their May event - HR 8.5 APRALO meeting Bali, February: - What resources can ISOC-AU commit to the process of completing the formal establishment of APRALO? - What has ISOC-AU done to fulfill its ALS obligations on behalf on "individual Internet users" in our constituency? Suggestions may include: o A web page/form to gather ALS related comments from individual users o Keeping our membership (and the general Australian Internet user community) better informed about our involvement and activity within ICANN/ALAC/APRALO. - What other Australian organisations are interested in becoming an ALS? Should we be assisting and encouraging other groups to participate? - Does our constituency (for ALS purposes) include non-ISOCAU members? - What is our strategic objective in being an ALS? - What directions do we need to provide to TH/CLO to carry on our behalf to the forthcoming APRICOT/APRALO meeting in Bali in late February? Agreed to request CLO & TH to present the above questions to APRALO meeting and to report back with their responses. 8.6 Call for nominations: ATUG 2007 Awards 8.7 DCITA FOTI AusTender: Q1: Has anyone heard of FOTI before? Q2: Have tenders been already released re modules A, E, F & G? (perhaps Holly could ask the DCITA contact asap) Q3: Could ISOC-AU, either alone or in conjunction with another/others, be interested in responding? - HR, GA, RK & TH to explore and report back to the board. 8.8 SAIA possible integration, proposed motion: 8.8.1 "That ISOC-AU supports further discussion with the South Australian Internet Association (SAIA) on their proposed merger with ISOC-AU" Moved: KJK, Seconder: JM Passed 8.8.2 "That the ISOC-AU Board form a subcommittee to: - carry out discussions with SAIA on such a merger; - identify both advantages and disadvantages for ISOC-AU arising from such merger; and - report to the ISOC-AU Board with the outcomes of its discussions, its findings, and a recommendation on whether to proceed with such merger." Moved: KJK, Seconder: JM Passed 8.9 Business Cards for ED & Directors - HR to collect pricing and to follow up with CLO 8.10 TCCM project update - An additional $13k needs to be spent between now and the end of June 8.11 Calendar for 2007 - HR to prepare on basis of 2nd Monday of each month 8.12 2007 Face to Face - Tentative schedule of late April in Sydney 8.13 Meetings attended. - Ross Kelso 5 Feb 2007 CTN Board - Jeremy Malcolm 8/2/07 WA Internet Association executive committee 13/2/07 Internet Governance Forum open consultations - Cheryl Langdon-Orr 31/01/2007 Meeting with new ED re financial, banking, budget and reporting requirements relating to her role. (F2F half day) 01/02/2007 Comms Alliance CCBC Teleconference 08/02/2007 Meeting (F2F Luncheon) with Andrew McRae re Banking and assoc paperwork at Galston BBL 08/02/2007 Comms Alliance Consumer Council Teleconference 12/02/2007 auDA Board Meeting Melb 12/02/2007 auCD Board Meeting Melb - Kevin Karp 8/2/2007 Luncheon meeting with Karen Rose (ISOC Dir, Ed & Training) & Holly Raiche (ISOC-AU, ED) -Andrew McRae Linux.conf.au conference at UNSW. Meeting with CLO re: Bendigo Bank signings. 9 Any Other Business NC thanked everybody for the personal support that she has received over the past few weeks. 10. Next meeting The meeting closed at 7:16pm. The next meeting will occur by teleconference at 5:45pm AEST on 12th March, 2007 12. Confirmation Signed as a correct and complete record of the above meeting. Narelle Clark, Vice-President, ISOC-AU