Internet Society of Australia
A Chapter of the Internet Society
ABN 36 076 406 801
Minutes of Directors' Meeting 21 January 2002
The meeting started at 5:45pm AEST on 21 January 2002 and took place by way
of teleconference in accordance with the Articles of Association of the
Society. Tony Hill chaired the meeting.
1. Attendance
Attendance:
Gunela Astbrink, George Fong, Tony Hill, Kate Lance, Cheryl Langdon-Orr,
Jeremy Malcolm, Galen Townson, Gerry White.
Apologies: Andrew McRae, Ross Kelso, George Michaelson.
2. Minutes of Previous Meeting
Proposal to accept the draft minutes for December as a true and correct
record. Proposed: Gerry White, Seconded: Cheryl Langdon-Orr, carried
unanimously.
3. Actions Arising from the Minutes
- Directors Meeting face-to-face in February - Andrew - arrangements
on date and venue to be finalised.
4. Reports
4.1 Executive Director's Report
o Strategic and Business Planning
o Sponsorships
- Discussions with DCITA begun in June 2001 are continuing
- A list of industry sponsors has been prepared to contact,
and contacts have begun
- Potential for support from various foundations is being explored
o Web site
- Work has gone into upgrading a central area for directors
o Member events
- Members have been consulted by email with a strong response
o The Executive Director's report was discussed and noted
4.2 Audit Committee Report
- Audit committee lapsed in 2001 and Board has been performing that
function since
4.3 Adhoc Committee Report
- nil
5. Membership
- Membership matrix has been circulated to Directors
- ISOC issues - ISOC-AU is doing very well to hold membership levels
compared with other chapters of ISOC
- ISOC is rearranging its membership responsibilities to give a
stronger role to chapters. ISOC-AU needs to adjust our Membership
mechanisms to meet these needs
The meeting resolved that this topic be further discussed at face-to
face directors meeting in February
6. Resolutions on Notice
- Nil
7. Discussion
7.1 Priorities activity lists
- Noted that many directors have already contributed a plan for
activities in nominated areas for 2002
- SPAM was not allocated to a director
7.2 First Activity for the year
- Formal Feb 7th get together planned in Melbourne.
7.3 Face-to-face meeting in February
- Sun 24th is most favored c.a. 1000-1600.
- Sponsorship and Membership definitely on the agenda.
- Venue at Cisco or Qantas, Andrew McRae & George Fong to follow up.
Kate Lance to tie up and confirm.
8. Any Other Business
Directors formally accepted the resignation of Leni Mayo received in
December and resolved to record our vote of thanks for his helpful and
significant contribution to ISOC-AU.
Action: Letter to follow Kate Lance, Executive Director to do.
This causes a vacancy which Narelle Clark is willing to be co-opted to fill.
Narelle's CV has been circulated and all Directors have supported her as a
co-option. Her agreement to accept a Boards position has been received.
Resolution for co-option of Narelle Clark was proposed Galen Townson,
seconded Cheryl Langdon-Orr. Put & passed unanimously.
Action Tony Hill to contact and confirm her co-option.
Bookkeeper firm has been contacted. For minor fee will implement the
transition from QuickBooks to MYOB. Directors supported this action
subject to pro-bono offers.
Action: post George Fong offer to Tony Hill ASAP
If the practicalities of pro-bono support are appropriate, we should
take up that offer. Alternatively, we should move to the transition
and trial a few months of paid bookkeeping.
Telstra have indicated they are unwilling to renew their Sponsorship
of the Chapter at this time due to economic pressures.
Action: Tony Hill & Kate Lance to follow up.
New options for future sponsorships need to be explored by Directors.
The point was made that including Event Sponsorship and expand
Organisational Sponsorship/Memberships may be good strategies.
Look also at Organisational Institutions (eg Unis etc) for
Organisational Sponsorship. Directors to discuss and offer options
on List.
Action: Cheryl Langdon-Orr to check possibilities at Macquarie University.
9. Next Meeting
Saturday 24th February 2002, venue in Sydney to be clarified.
Non-face-to-face attendance via IRC or teleconference.
Meeting closed 7:15 pm.
10. Confirmation
Signed as a correct and complete record of the above meeting.
Tony Hill
Chair of Board Meeting, 21 January 2002, ISOC-AU