Notice is hereby given that the thirteenth Annual General Meeting of the members of the Society will be held at the Sebel & Citigate Albert Park, 65 Queens Road, Melbourne, VIC 3004 at 8:00 am on Wednesday 9 December 2009. Please see the Explanatory Memorandum below for more information on the items.
A member of the Society is entitled to attend and vote or appoint a proxy to attend and vote on their behalf. A proxy need not be a member.
See Proxy Form here.
To appoint a proxy, you must return your proxy form to the registered office of the Society by delivery, mail or facsimile at least 24 hours before the time and date scheduled for the Annual General Meeting. Proxy forms should be addressed to:
The Internet Society of Australia
Attention: Mr Craig Ng
Maddocks
Level 7
140 William Street
MELBOURNE Vic 3000
Facsimile (03) 9288 0666
The Annual General Meeting of the members of the Society will be held for the purpose of considering the following items of ordinary business:
1. Adoption of Accounts and Reports
1.1 To consider the profit and loss accounts, the balance sheet, the report of the directors and the auditors and directors reports of the Society and, if thought fit, receive and adopt those accounts, balance sheet and reports.
2. Resignations and Appointment of Directors
2.1 To accept the resignations of the directors who are retiring and appoint four directors from those persons nominated as directors. The persons nominated as directors are (in alphabetical order): Rob Forsyth, Douglas Ross Kelso, Jeremy Leeson, Skeeve Stevens, Gerald K. White (see Nominations for Directors 2009). As the number of candidates for election as directors is greater than the number of vacancies on the Board, a ballot will be held for the election of the candidates.
3. Other Business
3.1. Transacting any other business which under the constitution of the Society or the Corporations Act 2001 ought to be transacted at an annual general meeting.
DATED 17 November 2009
BY ORDER OF THE BOARD
Kevin Karp
Honorary Secretary, ISOC-AU
Explanatory Memorandum, AGM 2009
Annual General Meeting
8:00am 9 December 2009
Sebel & Citigate Albert Park, 65 Queens Road, Melbourne, VIC
An annual general meeting is required to be held by the Corporations Act 2001 and certain items of business must be transacted at the meeting. This memorandum explains the background to some of the items of business set out in the accompanying Notice of Meeting.
1. Accounts
The 2009 Annual Report of the Society, which comprises the profit and loss account, the balance sheet, the report of the directors and of the auditors and the directors' statement will be available for inspection and discussion at the Annual General Meeting.
2. Election of Directors
One-third of the board of eleven directors must retire at the AGM 2009 in accordance with the requirements of the constitution of the Society ('Constitution'). No director was appointed this year. The retiring directors are: Douglas Ross Kelso, Jeremy Leeson, and Gerald K. White.
In accordance with Article 46.6 of the Constitution, all of the retiring directors are eligible for re-election at the 2009 AGM.
Five candidates have been nominated for the four vacant positions. Under Article 48.2 of the Constitution, where the number of candidates for election as directors is greater than the number of vacancies on the Board, a ballot must be held for the election of the candidates. A ballot paper listing the candidates will be given to members attending AGM 2009.
A copy of the nomination list accompanies this memorandum.
3. Other Business
Members will be asked to approve the minutes of the previous Annual General Meeting, which took place on 19th November 2008. The minutes are available at:
www.isoc-au.org.au/Organisation/mins/minsAGM08.html
Nominations for Directors 2009Candidate Proposer Seconder ~~~~~~~~~ ~~~~~~~~ ~~~~~~~~ Rob Forsyth Robert Gregory Leanne Ramsay Douglas Ross Kelso Cheryl Langdon-Orr Gunela Astbrink Jeremy Leeson Gerald K White Kevin John Karp Skeeve Stevens Alan Burns Michael Biber Gerald K. White Kevin John Karp Holly Raiche